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2015 SESSION
15100629DBe it enacted by the General Assembly of Virginia:
1. That §§ 63.2-503 and 63.2-514 of the Code of Virginia are amended and reenacted as follows:
§ 63.2-503. Procedure upon receipt of application.
A. Upon
receipt of the application for public assistance, the local director shall make
or cause to be made promptly such an
investigation as he deems
necessary to determine the
completeness and correctness of the statements contained in the application and
to ascertain the facts supporting the application and such other information as
the local board or the Commissioner may require, to determine whether an applicant is eligible for
public assistance and shall submit recommendations in
writing to the local board.
B. In conducting the investigation required by subsection A, the local director shall verify each applicant's identity, income, assets, and any other information necessary, consistent with federal law and regulations, for the purpose of determining eligibility for public assistance, eliminating the duplication of assistance, and deterring fraud.
C. In cases in which information obtained as a result of the investigation required by subsection A is inconsistent with information provided by the applicant at the time of application, the local director shall notify the applicant in writing and provide opportunity for the applicant to explain the discrepancy. If the applicant fails to respond within 10 days of the date of such notice, the local director shall deny the application for public assistance. If the applicant responds within 10 days of such notice, upon receipt of such response, the local director shall conduct such further investigation as may be necessary to verify the applicant's response and resolve the discrepancy between information provided by the applicant and information obtained as a result of the investigation required by subsection A. If the local director determines that the information obtained as a result of the investigation required by subsection A is accurate, and that as a result the applicant is ineligible for public assistance, the local director shall so notify the applicant and public assistance shall be denied. In any case in which the local director believes that the applicant has obtained or attempted to obtain public assistance by means of willful false statements or representations, impersonation, or other fraudulent devices, the local director shall notify the Commissioner or the Director of the Department of Medical Assistance Services, as may be appropriate, and the Commissioner or the Director of the Department of Medical Assistance Services shall conduct an investigation in accordance with the provisions of § 63.2-522.
D. Prior to approving payment of public assistance to an applicant, the local department shall require the applicant to authenticate his identity and prove that he owns the identity presented on the application for public assistance by answering a series of questions about his personal or financial information, the answers to which the local director may independently verify. In cases in which the local director believes that the applicant does not own the identity presented on the application, the local director shall refer the case to the appropriate law-enforcement agency for investigation in accordance with § 63.2-522.
E. The Department shall enter into a contract with a third-party vendor for the provision of data for the purpose of conducting the search required by subsection B in a searchable electronic format. Such vendor shall review such data at least quarterly to verify the identity, income, assets, and any other information necessary for each person receiving public assistance and shall contact the Department immediately upon discovering information indicating a change in a recipient's circumstances that could warrant reconsideration, cancellation, or changes in the amount of public assistance paid to the recipient necessary, in accordance with the provisions of § 63.2-514.
F. The Department shall report to the General Assembly no later than December 1 of each year on the following:
1. Which of the following types or sources of information local directors used, either directly or through a third-party vendor, during the past year for the purpose of verifying applicants' identity, income, assets, and other information pursuant to subsection B and which of the following types or sources of information local directors did not use during the past year to verify applicants' identity, income, assets, and other information:
a. Immigration status information maintained by U.S. Citizenship and Immigration Services;
b. Death register information maintained by the U.S. Social Security Administration;
c. Prisoner information maintained by the U.S. Social Security Administration;
d. Earned income information maintained by the U.S. Social Security Administration;
e. Beneficiary records and earnings information maintained by the U.S. Social Security Administration in its Beneficiary and Earnings Data Exchange (BENDEX) database;
f. Earnings and pension information maintained by the U.S. Social Security Administration in its Beneficiary Earnings Exchange Record System (BEERS) database;
g. Supplemental Security Income information maintained by the U.S. Social Security Administration in its SSI State Data Exchange (SDX) database;
h. Unearned income information maintained by the Internal Revenue Service;
i. Employment information maintained by the Virginia Employment Commission;
j. Information contained in employer quarterly reports of income and unemployment insurance payments maintained by the Virginia Employment Commission;
k. Employment information maintained by the U.S. Department of Health and Human Services in its National Directory of New Hires database;
l. Wage reporting and similar information maintained by states contiguous to the Commonwealth;
m. National fleeing felon information maintained by the Federal Bureau of Investigation;
n. Public housing and Section 8 Housing Assistance payment information maintained by the U.S. Department of Housing and Urban Development;
o. Veterans benefits information maintained by the U.S. Department of Health and Human Services, in coordination with the Virginia Department of Health and the Virginia Department of Veterans Services, in the federal Public Assistance Reporting Information System (PARIS) database;
p. Child care services information maintained by the Department of Social Services;
q. Utility payments information maintained by the Commonwealth under the Low Income Home Energy Assistance Program;
r. Emergency utility payment information maintained by the Commonwealth or local entities;
s. Information from a database of all persons who currently hold a license, permit, or certificate from any state agency the cost of which exceeds $1,000;
t. Information from a nationwide public records data source of physical asset ownership, such as real property, automobiles, watercraft, aircraft, and luxury vehicles;
u. Information from a nationwide public records data source of incarcerated individuals;
v. Information from a nationwide best-address and driver's license data source to verify whether individuals are residents of the Commonwealth;
w. Information from a comprehensive public records database that identifies potential identity fraud or identity theft and can closely associate name, social security number, date of birth, and telephone and address information;
x. Information from records of national and local financial institutions, in order to locate undisclosed depository accounts or verify account balances of disclosed accounts;
y. Outstanding default or arrest warrant information maintained by the Central Criminal Records Exchange, the criminal justice information system, and the warrant management system;
z. Information from a database that is substantially similar to or a successor of a database established in this section;
aa. Income and employment information maintained by the Division of Child Support Enforcement of the Department of Social Services and the Office of Child Support Enforcement of the U.S. Department of Health and Human Services;
ab. Earnings and pension information maintained by the Virginia Retirement System; and
ac. Any existing real-time database of persons currently receiving benefits in other states, such as the National Accuracy Clearinghouse;
2. Any types or sources of information not included in subdivision 1 that local directors obtained, either directly or through a third-party vendor, during the past year for the purpose of verifying applicants' identity, income, assets, and other information;
3. Any types or sources of information in subdivision 1 that the Department plans to require local directors to use in the future to verify applicants' identity, income, assets, and other information, and the approximate date on which the Department plans to require such use; and
4. Any types or sources of information included in subdivision 1 that the Department believes local directors should not use to verify applicants' identity, income, assets or other information and the reasons therefor.
G. The Department shall include in its report required pursuant to subsection F the number of applications for public assistance reviewed in accordance with this section; the number of cases in which eligibility for public assistance was approved, denied or changed; the number of cases referred for investigation in accordance with subdivision C or D; and any savings to the Commonwealth resulting from investigations required pursuant to this section.
H. The Board may by regulation authorize the local directors to provide immediate and temporary assistance to persons pending action of the local boards.
§ 63.2-514. Reconsideration or changes in amount of public assistance; cancellation.
A. All Eligibility for public assistance
grants shall be reconsidered by
the local board
as frequently as may be required by Board
regulations Department
at least annually or
upon receipt of information indicating a change in the recipient's
circumstances that may affect the amount
of assistance paid to a recipient or the recipient's
eligibility for assistance, and at such other times as the
local board may deem necessary. As
part of such reconsideration, the Department shall
conduct an investigation to determine whether a
recipient is eligible for renewal
of public assistance. Such investigation
shall include a review of information described in subsection B of § 63.2-503
for each applicant. After such investigation as the local board deems necessary, or the Board
requires, the amount of public assistance may be changed,
or public assistance may be entirely withdrawn if the local
board Department
finds that the recipient's circumstances have altered sufficiently to warrant
such action.
B. In cases in which information obtained as a result of the investigation required by subsection A is inconsistent with information provided by the applicant, the Department shall notify the applicant in writing and provide opportunity for the applicant to explain the discrepancy. If the applicant fails to respond within 10 days of the date of such notice, the Department shall refuse to renew the applicant's eligibility for public assistance. If the applicant responds within 10 days of such notice, upon receipt of such response, the Department shall conduct such further investigation as may be necessary to verify the applicant's response and resolve the discrepancy between information provided by the applicant and information obtained as a result of the investigation required by subsection A. If the Department determines that the information obtained as a result of the investigation required by subsection A is accurate, and that as a result the applicant is ineligible for public assistance, the Department shall so notify the applicant and public assistance shall be denied. In any case in which the Department believes that the applicant has obtained or attempted to obtain public assistance by means of willful false statements or representations, impersonation, or other fraudulent devices, the Department hall notify the Commissioner or the Director of the Department of Medical Assistance Services, as may be appropriate, and the Commissioner or the Director of the Department of Medical Assistance Services shall conduct an investigation in accordance with the provisions of § 63.2-522.
C. If
the local board Department
does not act within thirty 30 days of the receipt of
information affecting the amount of assistance or the eligibility therefor as
to any recipient, or if the circumstances require immediate action, the local director Commissioner
may make necessary adjustments in the amount of public assistance or suspend
further assistance to any such individual pending action by the local board Department.