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1997 SESSION

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SENATE JOINT RESOLUTION NO. 370 Requesting the State Librarian and the State Archivist, in cooperation with the Council on Information Management, the Department of Information Technology and representatives of the doctorate-granting universities and the Virginia Press Association, to study the development of guidelines for the compilation of indices of computer databases held by public bodies of state government.

Agreed to by the Senate, February 4, 1997 Agreed to by the House of Delegates, February 20, 1997

WHEREAS, the 1996 Session of the General Assembly passed Chapter 469 of the Acts of Assembly, which amended the Virginia Freedom of Information Act to require public bodies of state government to compile and update indices of computer databases beginning July 1, 1997; and

WHEREAS, in Senate Document No. 10 (1997), the Department of Information Technology has identified a number of issues which require greater consideration and additional input from knowledgeable individuals and industry representatives; and

WHEREAS, the State Librarian and the State Archivist are prepared to increase their respective levels of assistance; and

WHEREAS, other states, including North Carolina, have recently enacted and implemented similar legislation and have developed guidelines accordingly; now, therefore, be it

RESOLVED by the Senate, the House of Delegates concurring, That the State Librarian and the State Archivist, in cooperation with the Council on Information Management, the Department of Information Technology and representatives of the doctorate-granting universities and the Virginia Press Association, be requested to study the development of guidelines for the compilation of indices of computer databases held by public bodies of state government.

The Secretaries of Administration and Education are requested to provide necessary assistance to the State Librarian and the State Archivist. The State Archivist is requested to consult with the North Carolina Archivist to review North Carolina's legislation and guidelines pertaining to the compilation of its indices of computer databases. All agencies of the Commonwealth are requested to provide assistance to the State Librarian and State Archivist for this study, upon request.

The State Librarian and State Archivist shall complete their study in time to submit their findings and recommendations to the Governor and the 1998 Session of the General Assembly as provided in the procedures of the Division of Legislative Automated Systems for the processing of legislative documents.