Virginia Information Technologies Agency (136)
433. | Information Technology Planning and Quality Control (82800) | 4,151,505 | 4,463,034
| | | 2,577,892 | 2,504,883
| | | |
| | Information Technology Investment Management Oversight Services (82801) | 1,519,903 | 1,519,903
| | Information Technology Investment Management (ITIM) Oversight Services (82801) | 1,496,894 | 1,473,885
| | Enterprise Development Services (82803) | 2,631,602 | 2,943,131
| | | 1,080,998 | 1,030,998
| | Procurement and Contracting Services (82804) | sum suf | sum suf
| | Web Development and Support Services (82805) | sum suf | sum suf
| | | |
| Fund Sources: | General | 2,300,901 | 2,300,901
| | | 2,247,892 | 2,128,865
| | Dedicated Special Revenue | 1,850,604 | 2,162,133
| | | 330,000 | 330,000
| | Federal Trust | 0 | 46,018
|
Authority: Title 2.2, Chapter 20.1, Code of Virginia.
A.1. Notwithstanding any other provision of law except the
limitations imposed by § 2.2-518, § 2.2-4803 and § 2.2-4806, Code of Virginia,
Executive Department agencies and institutions may enter into management
agreements with CGI Technologies & Solutions, Inc. (CGI) for debt
collection and cost recovery services pursuant to Statements of Work 6 and 7 of
the Enterprise Applications Master Services Agreement between the Commonwealth
of Virginia and CGI. Work on enhanced collections and recoveries shall not
proceed if they commit the Commonwealth to expanding or significantly altering
any existing federal or state program without the review and approval of the
Governor and General Assembly.
2. Moneys resulting from enhanced collections and cost recoveries
pursuant to this Item shall be held in the Virginia Technology Infrastructure
Fund as established by § 2.2-2023, Code of Virginia.
B.1 As established July 1, 2008, the working capital advance for
the Enterprise Applications Division will continue to cover up to $30,000,000
for expenditures from anticipated revenues from enhanced collections, cost
recoveries, inter-agency collaborative projects and other sources of
initiatives to be collected pursuant to this Item and will be deposited to the
Virginia Technology Infrastructure Fund. The repayments of any such working
capital advance shall be made from such enhanced collections, cost recoveries,
inter-agency collaborative projects and other initiatives. No funds derived
from this working capital advance shall be expended without the prior budget
approval of the Secretaries of Technology and Finance. The Chief Information
Officer shall inform the Secretary of Technology, the Governor, and the
Chairmen of the House Appropriations and Senate Finance Committees of the
anticipated use.
2. Not later than December 31, 2010, the Virginia Information
Technologies Agency shall develop a formal plan describing how it intends to
modernize and integrate enterprise applications that support the central
administrative functions of the Commonwealth, including financial, human
resources, and supply chain functions. The plan should also describe efforts to
standardize common data associated with these functions. The plan should
include description of (a) modernization and standardization goals and
objectives, including benefits to the Commonwealth; (b) the overall approach to
modernization, including current and anticipated research activities,
application development projects, data standardization efforts, and supporting
funding and partnership models; (c) plans for coordinating application
development projects and data standardization efforts and managing their
dependencies including but not limited to data integration, communications,
budgets, schedules, resource requirements, and risk management planning; and
(d) a structure for managing, operating and maintaining new applications and
data resources that are delivered through modernization.
3. Funds received from the working capital advance will be used
only for enterprise resource planning costs. No funds received from this
working capital advance shall be used as payment toward operating costs of this
or any other program.
C.1. Pursuant to §2.2-1509.3, Code of Virginia, the
following major information technology projects are active and have been
approved and recommended for funding by the Secretary of Technology. The data
listed was self-reported to the Virginia Information Technologies Agency by the
responsible agencies. These projects are supported by strong business cases and
thus were considered as priorities for funding in this biennium.
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Virginia Employment Commission (182) -- Unemployment
Insurance Modernization
|
Sep. 2009
|
Sep. 2013
|
$58,831,331
|
The Virginia Employment Commission (VEC) needs to modernize
the Unemployment Insurance Benefits and Tax (UIBT) system. The current system
is based on VEC priorities identified in the mid-1980s. Since that time, the
statutory environment and the business processes have changed. The current
UIBT system is difficult to upgrade and costly to maintain when compared to
systems that are available in today’s market. As a result of these concerns,
VEC has identified two goals for the Unemployment Insurance Modernization
Project.
|
|
|
|
Estimated Project Expenditures
|
FY 2011
|
FY 2012
|
|
General Fund
|
$0
|
$0
|
|
Nongeneral Fund
|
$13,934,284
|
$15,849,049
|
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Virginia Community College System (260) -- New Human
Resources Information System
|
Sep. 2009
|
July 2011
|
$11,056,098
|
The project is an implementation of a Human Resources System
for the Virginia Community College System (VCCS) and 23 Colleges.
Currently VCCS does not employ an automated enterprise solution for human
resources management. Dependence on manual processes and dated external
systems negatively impacts the VCCS§ ability to remain competitive in today’s
higher education market and to meet VCCS business, educational, and public
service missions. To address these problems, VCCS plans to implement
the PeopleSoft HR modules. The proposed system will provide
self-service access and business process support to students, faculty, and
staff and improved workflow for major human resources functions performed
throughout the VCCS colleges and Central Office. Enhanced
interoperability with other VCCS internal and external application systems
will provide additional benefits from information sharing.
|
|
|
|
Estimated Project Expenditures
|
FY 2011
|
FY 2012
|
|
General Fund
|
$5,449,284
|
$0
|
|
Nongeneral Fund
|
$0
|
$0
|
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Planning and Budget (122) -- Performance
Budgeting Solution
|
Aug. 2009
|
Aug. 2011
|
$11,402,864
|
The project is the implementation of a performance budgeting
system to replace the current budgeting and strategic planning
applications. Today the Commonwealth’s strategic planning and budget
development processes use a wide range of disparate systems. These
systems have limited integration and interfacing capabilities. A common
problem shared throughout the enterprise is the need for the same budget data
to be entered multiple times. Because of this, a great amount of time and
effort is spent double-checking and verifying data to make sure it is
balanced.
|
|
|
|
Estimated Project Expenditures
|
FY 2011
|
FY 2012
|
|
General Fund
|
$0
|
$0
|
|
Nongeneral Fund
|
$4,676,842
|
$814,685
|
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Medical Assistance Services (602) --
Fiscal Agent Competitive Re-Bid
|
Feb. 2009
|
Oct. 2010
|
$15,271,042
|
DMAS must take steps to competitively re-bid the Fiscal
Agent contract for the operations and support of the Medicaid Management Information
System (MMIS). As part of the due diligence effort, DMAS has determined
that it is in the best interest of the agency and Commonwealth to exercise
the two remaining option years of the current contract until June 30,
2010. This will allow the needed time for DMAS to competitively re-bid
and award a new MMIS contract.
|
|
|
|
Estimated Project Expenditures
|
FY 2011
|
FY 2012
|
|
General Fund
|
$740,159
|
$0
|
|
Nongeneral Fund
|
$2,220,476
|
$0
|
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Rehabilitative Services (262) --
Integrated Fiscal System
|
Jan. 2007
|
Sep. 2010
|
$1,143,169
|
The Virginia Department of Rehabilitative Services (DRS)
maintains responsibility for the financial processing and reporting for six
Health and Human Resources service agencies. The umbrella of agencies is
commonly referred to as the Virginia Disability Services Agencies (DSA). DSA
includes DRS, the Department for the Blind and Vision Impaired, the Virginia
Department for the Deaf and Hard of Hearing, the Virginia Board for People
with Disabilities, the Assistive Technology Loan Fund Authority, and the Department
of Behavioral Health and Developmental Services. This project is to install
an automated Financial Management System for DSA at DRS.
|
|
|
|
Estimated Project Expenditures
|
FY 2011
|
FY 2012
|
|
General Fund
|
$0
|
$0
|
|
Nongeneral Fund
|
$156,875
|
$0
|
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Virginia Department of Health (601) -- Women, Infants, and
Children Electronic Benefits Transfer Project
|
May 2009
|
Oct. 2012
|
$3,980,666
|
|
|
Feb. 2013
|
|
The Women, Infants, and Children (WIC) Electronic Benefits
Transfer (EBT) Project will develop and implement the business processes and associated
technology to provide electronic WIC (e-WIC) issuance, redemption, payment,
and reconciliation services to distribute food benefits in the Virginia WIC
Program. The manual, paper-based system introduces numerous inefficiencies
into the process. The project will require procurement of a number of
services including support for the development of an Implementation Advanced
Planning Document, as required by the United States Department of Agriculture
Food and Nutrition Service, Quality Assurance and Monitoring, and Design,
Development, and Implementation of the selected e-WIC solution. The project
will implement an online, outsourced EBT technology. A critical task of e-WIC
will be to work with the retailer environment to seek feasible solutions for point-of-sale
equipment and maintenance.
|
|
|
|
Estimated Project Expenditures
|
FY 2011
|
FY 2012
|
|
General Fund
|
$0
|
$0
|
|
Nongeneral Fund
|
$1,518,779
|
$1,080,299
|
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Virginia State Police (156) -- Law Enforcement Activity
Management System (LEAMS)
|
June 2007
|
Feb. 2011
|
$3,361,400
|
|
|
|
$3,747,400
|
The LEAMS project will provide a comprehensive system to
support the documentation of criminal investigations and related law
enforcement activities and reduce the agency’s dependence on burdensome
paper-based workflows and difficult-to-change legacy technologies. The system
will make use of up-to-date technology to upgrade process controls,
management/supervisory oversight, data quality, processing timeliness, system
access, analytical tools, and intra-agency and inter-agency cooperation
needed to maintain quality law enforcement records as mandated under
§15.2.-1722 of the Code of Virginia.
|
|
|
|
Estimated Project Expenditures
|
FY 2011
|
FY 2012
|
|
General Fund
|
$201,000
|
$0
|
|
|
$245,000
|
$264,000
|
|
Nongeneral Fund
|
$487,800
|
$0
|
|
|
$759,800
|
$431,000
|
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Virginia State Police (156) -- Statewide Agencies Radio
System
|
April 2002
|
Dec.
|
$357,244,677
|
|
|
May 2011
|
|
The Statewide Agencies Radio System (STARS) Program will
upgrade the existing Virginia State Police land mobile and microwave radio
networks and make state of the art communications technologies available to more
that 20 state agencies. STARS will create an integrated, seamless,
statewide, wireless voice and data communications system designed to meet the
needs of these agencies. STARS will also upgrade mobile radios,
portable radios, and vehicular repeater systems. Localities and federal
organizations can be added as full-time STARS users/partners when
appropriate. The STARS Program will provide participating agencies with
a cost-effective systems approach that enables interoperability between federal,
local, and Commonwealth government agencies.
|
|
|
|
Estimated Project Expenditures
|
FY 2011
|
FY 2012
|
|
General Fund
|
$1,649,981
|
$0
|
|
|
$2,500,000
|
|
|
Nongeneral Fund
|
$1,515,116
|
$0
|
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Virginia Department of Transportation (501) --
Financial Management System Project
|
April 2008
|
March 2013
|
$58,337,353
|
VDOT is seeking to replace its FMS II application. The new
system will serve as the agency's financial management system of record. The
functional scope of the project includes General Ledger, Accounts Payable,
Accounts Receivable, Project Accounting, Purchasing, and Time and Attendance.
A second phase of the project will be the establishment of a second instance
of the application to serve as the basis for statewide Enterprise Resource
Planning. The statewide instance, or VEAP Base, will have General Ledger and
Accounts Payable functionality.
|
|
|
|
Estimated Project Expenditures
|
FY 2011
|
FY 2012
|
|
General Fund
|
$0
|
$0
|
|
Nongeneral Fund
|
$22,922,905
|
$7,465,361
|
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Virginia Department of Transportation (501) -- Highway
Performance Monitoring System
|
Sep. 2009
|
Dec. 2010
|
$1,000,000
|
|
|
June 2011
|
$1,200,000
|
The Highway Performance Monitoring System (HPMS) supports the
Roadway Network Systems (RNS) program within the Department of Transportation
(VDOT). The HPMS project includes adding new data fields to RNS for new
data; adding classified public roads to the Highway Traffic Records
Information System (HTRIS); building a user interface to add/edit data in
RNS; and developing a means of managing and creating a file to send all
required data to the Federal Highway Administration. Currently the
legacy system Highway Traffic Records Information System (HTRIS) can not
accommodate the new requirements for additional fields and geospatial
data. Accuracy of the reported data from the Roadway Network System
(RNS) HPMS module will be improved where road data is geospatially
referenced.
|
|
|
|
Estimated Project Expenditures
|
FY 2011
|
FY 2012
|
|
General Fund
|
$0
|
$0
|
|
Nongeneral Fund
|
$350,000
|
$0
|
|
|
$700,000
|
|
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Motor Vehicles (154) -- Customer
Management Queuing System
|
Apr. 2008
|
Dec. 2010
|
$2,745,140
|
The project will replace the Department of Motor Vehicle’s
(DMV) current queuing system with a customer management system that will
maximize CSC technology and optimize the use of CSC staffing resources.
This project supports core agency functions related to customer
service. It will assist with streamlining operations by offering the
capability of capturing the "whole" customer experience. The
Customer Management Queuing System will optimize employee productivity and
enhance customer service. The system will provide the ability to assist
staff with scheduling and identify customer trends allowing DMV to properly
staff CSC offices and reduce wait times. The system will also provide
customer scheduling capabilities, dashboard reporting, electronic
distribution of reports, case management and contribute to DMV's Customer
Management Relationship goals.
|
|
|
|
Estimated Project Expenditures
|
FY 2011
|
FY 2012
|
|
General Fund
|
$0
|
$0
|
|
Nongeneral Fund
|
$0
|
$0
|
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Motor Vehicles (154) -- DMV CSI Systems
Redesign Project – Development and Implementation
|
Oct. 2010
|
Dec. 2014
|
$69,954,521
|
The CSS Redesign focuses on the fragmented processing of DMV's
three major business areas: driver, vehicle, and motor carrier.
The purpose of the redesign is to transform these fragmented fifteen year old
systems into one modernized system that is responsive to the ever-changing
needs relating to internal security, homeland security, legislative mandates,
and customer relationship management. DMV has a unique opportunity to
revolutionize the agency’s approach to fulfilling its mission, carrying out
core functions, and delivering service. DMV intends to fully integrate
processing while incorporating and leveraging the full functionality and
benefits of proposed technology solutions as well as the technology already
in place.
|
|
|
|
Estimated Project Expenditures
|
FY 2011
|
FY 2012
|
|
General Fund
|
$0
|
$0
|
|
Nongeneral Fund
|
$18,850,457
|
$25,782,021
|
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Motor Vehicles (154) – REAL ID
|
Oct. 2009
|
Apr. 2010
|
$990,500
|
The REAL ID project is the result of the federal Real ID
Act with which the Commonwealth of Virginia has agreed to comply. The
solution for meeting compliance will implement changes to the existing
mainframe legacy system for verification of legal status and full legal
name. These are changes to the CSCnet user interface and changes to CSS
mainframe tables. For scanning applications, we will use the existing
OnBase system and interface it with our existing DLCI system. Images
will be sent through a batch process from the customer service centers and
stored in the OnBase system located at DMV headquarters. An online
guide will be built on the current DMV website to inform citizens on legal
presence requirements. The affected customer base for full legal name
will be all Commonwealth citizens who have a Virginia driver or
identification credential. The affected customer base for verification
of legal status will be all foreign born persons in the Commonwealth who need
a Virginia driver or identification credential. The affected customer
base for archiving applications will be all Commonwealth citizens who apply
for a Virginia driver or identification credential.
|
|
|
|
Estimated Project Expenditures
|
FY 2011
|
FY 2012
|
|
General Fund
|
$0
|
$0
|
|
Nongeneral Fund
|
$0
|
$0
|
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Motor Vehicles (154) -- TREDS
|
Dec. 2005
|
Dec. 2010
|
$7,866,633
|
The Traffic Records Electronic Data System (TREDS) Project
is developing an electronic system for use by Law Enforcement, DMV, and the
Virginia Department of Transportation (VDOT) for processing of the FR300P
Crash Report. The new TREDS system will be able to process traffic
crash reports in three ways: - Using paper forms utilizing bubble
fields that will be used to capture the crash information; - Using
electronic data entry from the law enforcement agency representative’s
laptop; -Using electronic data feeds transmitted from law enforcement
agencies that currently have third party software implemented for the
capturing of crash report data. The project will focus on Law
Enforcement (State and Local), DMV, VDOT and other traffic related entities
involved with traffic crash processing.
|
|
|
|
Estimated Project Expenditures
|
FY 2011
|
FY 2012
|
|
General Fund
|
$0
|
$0
|
|
Nongeneral Fund
|
$1,200,436
|
$0
|
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Virginia State Police (156) – Replacement and
Enhancement of the Central Criminal History Application
|
Feb. 2011
|
June 2015
|
$6,500,000
|
The Centralized Criminal History (CCH) application is a component
of the larger Central Criminal Records Exchange (CCRE) system. CCH is
more than 30 years old, and many of its capabilities are based on a
proprietary emulation package, which limits the Virginia State Police (VSP)
ability to use the updated infrastructure on which it resides. The
project includes purchasing of consulting services to gather requirements and
develop an implementation plan for either the replacement or enhancement of
the CCH system. Once the requirements have been gathered, the agency
will survey the market to determine whether a suitable commercial
off-the-shelf (COTS) package exists or whether development will be
necessary. The project also includes planning for implementation of the
system, including installation and deployment of the software at VSP and
training services for VSP staff and local agencies.
|
|
|
|
Estimated Project Expenditures
|
FY 2011
|
FY 2012
|
|
General Fund
|
$0
|
$0
|
|
Nongeneral Fund
|
$600,000
|
$1,000,000
|
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Virginia State Police (156) – Virginia Intelligence
Management System (VIMS)
|
Jan. 2011
|
June 2012
|
$1,500,000
|
In 2005, the Virginia Fusion Center (VFC) was formed
within Virginia State Police to focus on counter terrorism intelligence
investigations and analysis. The VFC is a joint operation between VSP
and the Virginia Department of Emergency Management (VDEM). VSP
currently operates a system for statewide intelligence, Tactical Intelligence
Processing System (TIPS). VSP plans to replace and enhance the TIPS
system since it is based on proprietary technology (Mapper) and has limited
functionality. VSP seeks to procure an intelligence management software
system (Intelligence System) that can provide the Virginia Fusion Center with
a means to track, link, and analyze persons, places, things, and events of
interest to the Virginia Fusion Center. The Intelligence System will
import data from a variety of disparate data sources including user input,
commercial data sources, government data sources, and the Internet.
|
|
|
|
Estimated Project Expenditures
|
FY 2011
|
FY 2012
|
|
General Fund
|
$0
|
$0
|
|
Nongeneral Fund
|
$500,000
|
$1,000,000
|
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Virginia Employment Commission (182) – Financial
Management System
|
July 2010
|
June 2012
|
$4,446.266
|
The Financial Management Accounting System will replace
the current mainframe batch system. The new system will include modules
for accounts payable, accounts receivable, general ledger, cost allocation,
time distribution and procurement. Financial data will be processed in an
on0line, real-time environment. These features will greatly improve
efficiency in financial processes, availability of management information,
and the accuracy of accounting reports, thus reducing the potential for audit
findings.
|
|
|
|
Estimated Project Expenditures
|
FY 2011
|
FY 2012
|
|
General Fund
|
$0
|
$0
|
|
Nongeneral Fund
|
$2,958,442
|
$1,505,824
|
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of General Services (194) –Warehousing
System Modernization
|
Oct. 2010
|
Oct. 2011
|
$900,000
|
The Virginia Distribution Center (VDC) has statewide
responsibility for purchasing goods in bulk and distributing the goods to
state agencies, universities, institutions, and local governments. The
current Distribution and Warehousing application is 9 years old and is no
longer supported by the vendor. Subsequently, opportunities to improve
the business processes that rely on the application have been limited.
In addition, the technology does not meet VITA security standards, and does
not meet the reliability standards required from the business. Failure
of the application would reduce the volume of purchased goods, increase the
personnel costs required to procure and distribute critical products, and
delay their delivery. The Warehousing System Modernization Project will
replace the existing system with a system that meets VDC system security,
reliability, support, and functionality needs.
|
|
|
|
Estimated Project Expenditures
|
FY 2011
|
FY 2012
|
|
General Fund
|
$0
|
$0
|
|
Nongeneral Fund
|
$500,000
|
$400,000
|
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Education (201) – State Longitudinal Data
System (SLDS)
|
Jan. 2011
|
June 2013
|
$17,500,000
|
Project Description: The Virginia Department of
Education (VDOE) —in partnership with the Office of the Governor, the State
Council of Higher Education (SCHEV), the Virginia Community College System,
the Virginia Information Technologies Agency, and Virginia’s workforce
agencies—proposes to expand on the advancements we have made through our
current Statewide Longitudinal Data Systems (SLDS) grant. In order to
establish a comprehensive, longitudinal P-20 data system, we propose
to: - Create an integrated K-12 student-teacher information system that
matches individual teachers to students; - Create a ‘longitudinal data
linking and reporting system’ with the ability to link data among state
agency data sources, including K-12, higher education, and workforce systems;
- Develop a web-based portal to provide one-stop access to education and
workforce data by policymakers, educators, the public, program directors,
researchers, etc; - Design a data management and control system that
enables us to maximize data quality, ensure accessibility with appropriate
security, and enhance the usefulness of the data in both existing and
proposed systems; - Develop a mechanism for postsecondary institutions
to receive transcript data.
|
|
|
|
Estimated Project Expenditures
|
FY 2011
|
FY 2012
|
|
General Fund
|
$0
|
$0
|
|
Nongeneral Fund
|
$6,200,000
|
$6,600,000
|
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Professional & Occupational
Regulation (DPOR) (222) -- EAGLES
|
Mar. 2007
|
Jan. 2014
|
$7,627,793
|
EAGLES will be a web enabled application implemented to
replace two legacy systems, CLES and ETS. EAGLES will also support the
agency's new business requirements. This project is in line with the
Commonwealth’s electronic government initiative, which requires that the
Department be aligned closely with the Digital Signatures and COVA PIN
initiative.
|
|
|
|
Estimated Project Expenditures
|
FY 2011
|
FY 2012
|
|
General Fund
|
$0
|
$0
|
|
Nongeneral Fund
|
$1,234,200
|
$1,269,840
|
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Business Assistance (325) – Business One
Stop – Phase II
|
Sep. 2009
|
Aug. 2010
|
$335,000
|
Phase I of the project provided a proof-of-concept model
for determining the feasibility and practicality of a portal approach to
business registration for new businesses within the Commonwealth. Phase
II will migrate the functionality of Business One Stop Phase I to a more
robust and scalable technology platform. It will also add
functionality, including fee collection services to existing businesses, and
data integration to other agencies involved in business registration
activities. The development approach is to have two releases; Release 1
will provide a ‘core’ product (the intake screens for common elements, data
store, web services for data sharing, fee collection module) along with data
integration to DMBE, Taxation and DGS. This will be followed by a
Release 2 that will add some features for servicing existing businesses.
|
|
|
|
Estimated Project Expenditures
|
FY 2011
|
FY 2012
|
|
General Fund
|
$0
|
$0
|
|
Nongeneral Fund
|
$0
|
$0
|
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Transportation (501) – Roadway Inventory
Management System
|
Feb. 2010
|
Dec. 2011
|
$3,005,115
|
The Roadway Inventory Management System (RIMS) supports
the Roadway Network Systems (RNS) program within the Department of
Transportation (VDOT). RIMS involves a process redesign that will
assist RNS in providing road inventory and attribute data on Straight Line
Diagrams (SLDs) and maps. The current process and systems for capturing
roadway inventory data are slow, inefficient and do not portray an accurate
picture of the ground truth. No mapping capability is present
today. Upon completion, RIMS will support RNS in providing streamlined
business processes; timely updates to inventory; advanced inventory query and
reporting; enhanced mapping functions; improved performance; and eliminate
duplicate data entry for road inventory within the Database for Administering
Changes in VDOT Highway Systems (DACHS) application.
|
|
|
|
Estimated Project Expenditures
|
FY 2011
|
FY 2012
|
|
General Fund
|
$0
|
$0
|
|
Nongeneral Fund
|
$1,000,000
|
$1,000,000
|
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Transportation (501) – VGIN / VDOT Road
Centerline Transition Project
|
Aug. 2010
|
Oct. 2011
|
$1,053,521
|
The Commonwealth of Virginia has established the goal that
for each type of data there will be a single source system of record.
In addition, the Commonwealth Chief Information Officer (CIO) has mandated
that the Roadway Network System (RNS) migrate to and use the enterprise road
centerlines (E-RCL) maintained by the Virginia Geographic Information Network
(VGIN). This project supports achievement of both goals by addressing
two main business problems: 1) the existence of multiple sources of road
centerline (RCL) data, and 2) the duplication of effort required to maintain
these multiple data sets. The E-RCL data is critical to the
Commonwealth. To meet state and Federal reporting requirements, VDOT
must have access to an accurate and up-to-date geospatial inventory of all
public roads, whether VDOT- or locally- maintained. In particular, RNS
and its Roadway Inventory Management System (RIMS) component have a critical
dependency on the common E0RCL source produced by this project, since this
E-RCL will become the basis for the official VDOT RCL. In addition, the
E-RCL project supports critical local government requirements, Enhanced 911
needs, and other Commonwealth enterprise uses.
|
|
|
|
Estimated Project Expenditures
|
FY 2011
|
FY 2012
|
|
General Fund
|
$0
|
$0
|
|
Nongeneral Fund
|
$676,263
|
$377,257
|
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Transportation (501) – AMS Replacement
|
Mar. 2011
|
Aug. 2014
|
$6,350,000
|
The AMS Replacement Project will replace the existing
Asset Management System which is no longer adequate for the increased demand
for information sharing that has come into being over the last few
years. The current system does not support many needed functions for
use, which makes it more labor intensive and error prone than the Agency can
tolerate in this environment. It was designed to be a standalone
system, and now there are requests for the data contained within. The
'Blueprint' activities over the last year and resulting reduction in force
have left VDOT with more to do with less people. The need for more efficient
and reliable system is needed.
|
|
|
|
Estimated Project Expenditures
|
FY 2011
|
FY 2012
|
|
General Fund
|
$0
|
$0
|
|
Nongeneral Fund
|
$1,500,000
|
$1,000,000
|
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Transportation (501) – Urban Roads
Consolidation
|
Dec. 2010
|
July 2012
|
$2,500,000
|
Project Description: VDOT is required to submit annual
reports to the Federal Highway Administration as part of the Highway
Performance Monitoring System (HPMS). To expedite the generation of
these reports, VDOT desires to generate a Linear Referencing System based on
both local government roadway information and Virginia Geographic Information
Network (VGIN) urban data set. This project will consolidate the local
data, the VGIN data and VDOT's data into a single set. The scope of the Urban
Consolidation Project is to develop an up to date urban roadway center line
with a normalized database, addressing (provided by VGIN's geocoding
services), and connectivity that enables the creation of a street name-based
linear referencing system..
|
|
|
|
Estimated Project Expenditures
|
FY 2011
|
FY 2012
|
|
General Fund
|
$0
|
$0
|
|
Nongeneral Fund
|
$1,250,000
|
$1,250,000
|
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Health (601) – Hospital Interoperability
Communications Upgrade Project
|
Oct. 2009
|
Sep. 2010
|
$1,931,012
|
The Hospital Interoperability Communications Upgrade
Project (HICUP) is designed to upgrade and expand the existing Hospital
Emergency Alert Radio (HEAR) VHF radio system. The HEAR system was
designed to facilitate radio communications between hospitals and Emergency
Medical Service, EMS, and hospital to hospital. Currently,
approximately 50% of the hospitals can reach their Regional Hospital
Communication Center (RHCC) using the HEAR radio when attempting to make
requests for supplies or divert patients. The project includes
upgrading radios, feed lines, antennas, and controls at each site as appropriate.
In some cases, only the radio will require an upgrade. The radios
currently being used do not meet the FCC narrowband mandate which starts in
2013. Each HEAR radio will be programmed with additional VHF statewide
interoperability frequencies which can be used during an emergency. The
HICUP also includes installing radio interoperability gateways.
|
|
|
|
Estimated Project Expenditures
|
FY 2011
|
FY 2012
|
|
General Fund
|
$0
|
$0
|
|
Nongeneral Fund
|
$0
|
$0
|
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Health (601) – Electronic Death
Registration (EDR)
|
Jan. 2011
|
Sep. 2014
|
$1,900,000
|
The Electronic Death Registration (EDR) system is a
proposed web0based system that would allow for the electronic capture of
death data from funeral service licensees, state medical examiners and state
physicians. The system would allow the VDH Division of Vital Records
(DVR) and local health departments to issue and retain death certificates
electronically as opposed to the manual process that is currently used.
The Electronic Death Registration system is expected to reduce reporting
delays, improve data quality, and increase the utility of death data.
|
|
|
|
Estimated Project Expenditures
|
FY 2011
|
FY 2012
|
|
General Fund
|
$0
|
$0
|
|
Nongeneral Fund
|
$271,429
|
$542,857
|
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Medical Assistance Services (602) – HIPAA
Upgrade Code Set (ICD010)
|
May 2012
|
Nov. 2013
|
$2,200,000
|
The Centers for Medicare and Medicaid Services (CMS) has proposed
regulations requiring that all X12 Transactions be upgraded to the 5010
versions and that the ICD010 version of the code sets be implemented.
DMAS must implement the new versions in order to remain HIPAA compliant and
continue to receive and send electronic eligibility, claims, and payment data
with approximately 50,000 providers and 300 plus service centers.
Implementation of the changes will require modification to the MMIS and
extensive provider outreach and trading partner testing. The scope of
the Upgraded Code Sets (ICD010) project includes: - Updating the CMS
mandated ICD010 code sets on the MMIS; - Processing health care
transactions in a timely and accurate manner in accordance with all HIPAA
standards.
|
|
|
|
Estimated Project Expenditures
|
FY 2011
|
FY 2012
|
|
General Fund
|
$0
|
$250,000
|
|
Nongeneral Fund
|
$0
|
$750,000
|
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Medical Assistance Services (602) – HIPAA
Upgraded Transactions (5010)
|
Feb. 2011
|
Jan. 2012
|
$2,300,000
|
The Centers for Medicare and Medicaid Services (CMS) have proposed
regulations requiring that all X12 Transactions be upgraded to the 5010
versions and that the ICD010 version of the code sets be implemented.
DMAS must implement the new versions in order to remain HIPAA compliant and
continue to receive and send electronic eligibility, claims, and payment data
with approximately 50,000 providers and 300 plus service centers.
Implementation of the changes will require modification to the MMIS and
extensive provider outreach and trading partner testing. The scope of
the Upgraded Transactions (5010) and Code Sets (ICD010) project
includes: - Updating the CMS mandated 5010 transactions on the
MMIS; - Processing health care transactions in a timely and accurate
manner in accordance with all HIPAA standards.
|
|
|
|
Estimated Project Expenditures
|
FY 2011
|
FY 2012
|
|
General Fund
|
$250,000
|
$325,000
|
|
Nongeneral Fund
|
$750,000
|
$975,000
|
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Behavioral Health and Developmental
Services (720) – Medication Management System: Pharmacy Systems Software
Application
|
Oct. 2008
|
May 2011
|
$3,500,000
|
The Medication Management System will replace the legacy
pharmacy system with an integrated medication management application sharing
an electronic medical record repository. The scope of the project is to
implement a medication management system that utilizes an electronic medical
record repository at each DBHDS facility. The project would replace
legacy systems and integrate with recent IT investments such as AVATAR for
patient/resident admissions, discharges, and reimbursements. The project
would also replace the outdated In-Patient and Aftercare pharmacy systems.
|
|
|
|
Estimated Project Expenditures
|
FY 2011
|
FY 2012
|
|
General Fund
|
$166,349
|
$0
|
|
Nongeneral Fund
|
$1,323,275
|
$0
|
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Behavioral Health and Developmental
Services (720) – Clinical Apps/EMR
|
Apr. 2012
|
Jun. 2016
|
$13,093,207
|
The Clinical Apps/EMR project will replace legacy systems
with integrated clinical applications sharing an electronic medical record
repository. The scope of the project is to implement an electronic medical
record repository and clinical applications at each DBHDS facility and
Central Office. The project would replace legacy systems and integrate
with recent IT investments such as AVATAR for patient/resident admissions,
discharges, and reimbursements.
|
|
|
|
Estimated Project Expenditures
|
FY 2011
|
FY 2012
|
|
General Fund
|
$0
|
$0
|
|
Nongeneral Fund
|
$0
|
$5,002,013
|
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Social Services (765) – Automated Child
Care Subsidy System
|
Nov. 2009
|
Oct. 2011
|
$20,364,802
|
Implement a Child Care Subsidy Payment System (CCSPS) for
Child Care Subsidies. The CCSPS will allow for real-time documentation of
attendance and enable the program to better address issues relating to
improper use of subsidies. This will save local and state
administrative time and costs and result in a more efficient operation of the
program. A payment system will provide a mechanism to reduce program
fraud through payment tracking and alerts, thus reducing program costs and
the repayment of funds to the federal government. It will also save
staff resources required to track the federal, state, and local shares of
improper payments identified and collected. This will assure that all
state and local dollars can be extracted before reimbursements are made to
the federal government. The system will also assist with Federal
reporting, permitting Virginia to move from sample reporting to a statewide
population reporting system for mandated federal reports, which will relieve
local departments of manually reporting data each month for the compilation
of recipient data for Federal reports. An automated payment system will
also allow for prompt payment for services to child care providers, reduce
local costs associated with invoice verification and processing and reduce
the possibility of human error. It is expected that the program will be
able to identify all providers who receive payments through the Child Care
Subsidy Program, track payments made to those providers, identify and reduce
potential fraud, and relieve local departments of labor intensive provider
payment procedures.
|
|
|
|
Estimated Project Expenditures
|
FY 2011
|
FY 2012
|
|
General Fund
|
$0
|
$0
|
|
Nongeneral Fund
|
$14,221,395
|
$1,049,568
|
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Social Services (765) – EDS Customer
Portal Enterprise Delivery System Program
|
Oct. 2010
|
Dec. 2011
|
$6,249,400
|
The Enterprise Delivery System Program represents four major
projects: the EDSP Worker Portal, the EDSP Customer Portal, the EDSP Master
Customer ID and the EDSP Document Management Imaging System. The four
major projects are the foundation for implementing the VDSS vision of a
self-service model that is efficient, effective and provides a streamlined
customer friendly experience. Within the vision, clients will be able
to file applications for benefits or services through an online application
process, report changes, and manage benefit “accounts” online. Most
required materials and verifications documents will be scanned and stored
electronically, and whenever possible, verification of required information
will be captured electronically through a web0based service. Workers
will be able to work efficiently through a web based portal that facilitates
access to and data sharing with multiple legacy systems, spending more time
providing quality service, case management, and accurate determinations of
eligibility. The Enterprise Delivery System Program will be managed as
a program with multiple projects associated under its umbrella. This
program is high priority for VDSS and has the full support of the
Commissioner and the Secretary of Health and Human Resources. The
guidance and decisions will come from an established Leadership that will
govern across all projects. There will be common goals, objectives, and
shared resources. Projects will be introduced incrementally under the
EDS Program.
|
|
|
|
Estimated Project Expenditures
|
FY 2011
|
FY 2012
|
|
General Fund
|
$1,487,100
|
$387,720
|
|
Nongeneral Fund
|
$3,469,900
|
$904,680
|
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Corrections (799) – Phase 2 and 3
Virginia Correctional Information System (CORIS)
|
Aug. 2006
|
Dec. 2010
|
$19,862,965
|
The Department of Corrections (DOC) has established an automated
Offender Management Information System (OMS) Program, now called
VirginiaCORIS. This is a major technology effort and is critical to the
successful accomplishment of the DOC mission. The VirginiaCORIS Program
will be composed of multiple major projects, and will result in a single,
fully integrated system that should replace most of the DOC’s current
offender0related application portfolio. The selected solution is
already in production in other state DOCs, with some additional required functionality
being developed and planned for deployment in the next 12 months. The
first project of the VirginiaCORIS Program (the procurement and installation
of the Offender Sentence Calculation application) was successfully
completed. The current projects implement Community Corrections and
Institution Operations components.
|
|
|
|
Estimated Project Expenditures
|
FY 2011
|
FY 2012
|
|
General Fund
|
$435,907
|
$0
|
|
Nongeneral Fund
|
$0
|
$0
|
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Alcoholic Beverage Control (999) – POS
Upgrade Project FY09
|
Mar. 2009
|
Jan. 2011
|
$10,022,890
|
ABC plans to upgrade its Point of Sale (POS) hardware and
software to be Payment Card Industry (PCI) compliant, and to take advantage
of business process improvement opportunities provided by newer
technology. The project will upgrade or replace all POS hardware and
software in all stores to meet PCI security standards. Currently, ABC
operates a Point of Sale (POS) hardware and software system in all ABC stores
that does not meet the Payment Card Industry (PCI) standard requirements for
security of sensitive information. This puts ABC at very high risk of
fines and penalties should sensitive data be lost. In addition, the
current hardware is at the end of its service life cycle and needs to be
replaced.
|
|
|
|
Estimated Project Expenditures
|
FY 2011
|
FY 2012
|
|
General Fund
|
$0
|
$0
|
|
Nongeneral Fund
|
$750,000
|
$0
|
|
2. The Health Care Reform program office has been established by
the Secretary of Health and Human Resources to address the American Recovery and
Reinvestment Act (ARRA), the Patient Protection and Patient Affordability Act
(PPACA), and the Medicaid Information Technology Architecture (MITA).
This program will be generating approximately 23 major as well as
non-major projects and the total cost of the program over seven years is
expected to be $93,043,146 with a cost to the Commonwealth of $9,773,220.
Projects will be established over the next four years. The seven
year costs include six years of operational expenses associated
with the provider incentive program that sunsets in 2021. New
recurring Medicaid expenses are also reflected in the seven year cost
estimates.
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