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1999 SESSION

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HOUSE JOINT RESOLUTION NO. 810 Directing the Joint Legislative Audit and Review Commission to study competitive sealed bidding procedures for the procurement of printing goods and services for the Commonwealth as administered by the Department of General Services through its Division of Purchases and Supply.

Agreed to by the House of Delegates, February 7, 1999 Agreed to by the Senate, February 18, 1999

WHEREAS, the Virginia Public Procurement Act (§ 11-35 et seq.) was enacted to regulate the procurement of certain goods and services by public bodies; and

WHEREAS, the Department of General Services, through its Division of Purchases and Supply, administers the Act for the procurement by competitive sealed bidding of certain printing goods and services for the Commonwealth; and

WHEREAS, concerns have been expressed regarding how the Division of Purchases and Supply administers this procedure; and

WHEREAS, these concerns range from specific instances to broad policy, from acceptance of individual bids which do not conform to the original Request for Proposal to statutorily imposed preferences for recycled paper and paper products; now, therefore, be it

RESOLVED by the House of Delegates, the Senate concurring, That the Joint Legislative Audit and Review Commission be directed to study competitive sealed bidding procedures for the procurement of printing goods and services for the Commonwealth as administered by the Department of General Services through its Division of Purchases and Supply.

In conducting the study, the Commission shall examine (i) restrictions on the geographic location of bidders; (ii) changes in specifications from the original Request for Proposal; (iii) acceptance of bids which do not conform to the original Request for Proposal; (iv) bidding procedures involving printing by the Department of Corrections; (v) reciprocity with other states which impose restrictions upon nonresident printers; (vi) preferences regarding recycled paper and paper products used by agencies of the Commonwealth; (vii) other matters affecting the competitive sealed bidding process; and (viii) the need for any amendments to the Virginia Public Procurement Act.

All agencies of the Commonwealth shall provide assistance to the Commission, upon request.

The Commission shall complete its work in time to submit its findings and recommendations to the Governor and the 2000 Session of the General Assembly as provided in the procedures of the Division of Legislative Automated Systems for the processing of legislative documents.