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1998 SESSION

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981564204
HOUSE BILL NO. 659 AMENDMENT IN THE NATURE OF A SUBSTITUTE (Proposed by the House Committee on General Laws on February 4, 1998) (Patron Prior to Substitute--Delegate Diamonstein) A BILL to amend the Code of Virginia by adding a section numbered 2.1-343.1:1, relating to the Virginia Freedom of Information Act; meetings of boards of visitors of the University of Virginia.

Be it enacted by the General Assembly of Virginia:

1. That the Code of Virginia is amended by adding a section numbered 2.1-343.1:1 as follows:

§ 2.1-343.1:1. Meetings of board of visitors of the University of Virginia.

A. Members of the board of visitors of the University of Virginia may participate by video, telephone, or video and telephone at their meetings or meetings of their committees, where (i) at least two-thirds of the membership of such board or its committees is physically assembled at its regular or primary location, (ii) any such meeting is duly convened with advance public notice in accordance with § 2.1-343, and (iii) a speaker phone is provided where at least two-thirds of such membership is physically present. No more than twenty-five percent of all meetings held annually by such board or its committee, including meetings of any ad hoc committees, may be held by telephonic or video means.

B. Where at least two-thirds of such board or its committees is physically assembled at one location for the purpose of conducting a meeting authorized under this section, additional members of such board or its committees may participate in the meeting through telephonic means provided such participation is available to the public. Any interruption in the telephonic or video broadcast of the meeting shall result in the suspension of action at the meeting until repairs are made and public access restored.

C. Except as otherwise provided in this section, all meetings shall be conducted in accordance with this chapter. Any meeting conducted pursuant to this section shall not be considered an "electronic communication meeting" for purposes of § 2.1-343.1, provided such board or its committees comply with the provisions of subsection D of § 2.1-343.1, requiring minutes, recordation and preservation of the audio or audio/visual recording of the meeting. Votes taken by those participating by telephone or video shall also be publicly recorded by name in roll-call fashion and shall be included in the minutes, which shall be approved by such board or its committees in public session.

2. That the provisions of this act shall expire on July 1, 2000.