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Developed and maintained by the Division of Legislative Automated Systems.
1994 SESSION
LD5803464Be it enacted by the General Assembly of Virginia:
1. That §§ 16.1-305.1 and 22.1-289 of the Code of Virginia are amended and reenacted and that the Code of Virginia is amended by adding a section numbered 22.1-288.2 as follows:
§ 16.1-305.1. (Effective July 1, 1994) Disclosure of disposition in certain delinquency cases.
Whenever a child Upon disposition of a proceeding in a court of
competent jurisdiction in which a juvenile is adjudicated delinquent
and the adjudication is or convicted of a crime based upon a
violation of the law involving (i) the unlawful purchase, possession or use
of a weapon pursuant to Article 4 (§ 18.2-279 et seq.) of Chapter 7 of
Title 18.2, (ii) homicide, an assault or any unlawful wounding
homicide, pursuant to Article 1 (§ 18.2-31 et seq.) of Chapter 4 of
Title 18.2, (iii) any controlled substance or marijuana
felonious assault and bodily wounding, pursuant to Article 4 (§ 18.2-51 et
seq.) of Chapter 4 of Title 18.2, (iv) arson or criminal sexual
assault, pursuant to Article 7 (§ 18.2-61 et seq.) of Chapter 4 of Title
18.2, (v) manufacture, sale, gift, distribution or possession of
Schedule I or II controlled substances, marijuana, or any imitation
controlled substance, pursuant to Article 1 (§ 18.2-247 et seq.) of Chapter 7
of Title 18.2, (vi) arson and related crimes, pursuant to Article 1 (§
18.2-77 et seq.) of Chapter 5 of Title 18.2, or (vii) burglary,
pursuant to § 18.2-89, the clerk of the juvenile court in
which the disposition is entered shall, within fifteen days,
provide written notice of the disposition ordered by the court, including
the nature of the offense upon which the adjudication or conviction
was based, to the superintendent of the school division in which the
child is enrolled at the time of the disposition or, if he is not then
enrolled in school, the division in which he was enrolled at the time of the
offense. Further disclosure of this information by the superintendent to
school personnel is authorized only to allow appropriate action within the
school setting with regard to the juvenile or another student as
provided in § 22.1-288.2. If, upon appeal, the adjudication or conviction is
reversed, the clerk of the court which initially provided the notice shall,
within fifteen days, provide written notice of the reversal to the
superintendent who received the initial notice.
§ 22.1-288.2. Receipt, dissemination and maintenance of records of certain adjudications or convictions.
The superintendent may disseminate the notice or information contained in a notice received by him pursuant to § 16.1-305.1 to school personnel responsible for the management of student records and to other relevant school personnel, including, but not limited to, the principal of the school in which the student is enrolled, only (i) if the student poses a danger to himself or others or (ii) to facilitate the student's appropriate educational placement or other educational services.
A parent, guardian or other person having control or charge of the student and, with consent of a parent or in compliance with a court order, the court in which the disposition was rendered, shall be notified in writing of any disciplinary action taken with regard to any incident upon which the adjudication or conviction was based and the reasons therefor. The parent or guardian shall also be notified of his or her right to review, and to request an amendment of, the student's scholastic record, in accordance with regulations of the Board of Education governing the management of scholastic records.
Every notice of adjudication or conviction received by a superintendent, and information contained in the notice, which is not a disciplinary record as defined in § 22.1-289, shall be maintained by him and by any others to whom he disseminates it, separately from all other records concerning the student. However, if the school administrators or the school board takes disciplinary action against a student based upon an incident which formed the basis for the adjudication or conviction, the notice shall become a part of the student's disciplinary record.
Whenever the superintendent receives notice that an adjudication or conviction has been reversed on appeal, he shall ensure that any person to whom information concerning the conviction or adjudication was disseminated promptly receives notice of the reversal. Any person receiving the notice of reversal shall promptly destroy the record of the adjudication which has been reversed and any reference to this adjudication contained in any other record.
§ 22.1-289. Transfer and management of scholastic records; disclosure of information in court notices; penalty.
A. As used in this section:
"Category I record" means continuous and current documentation of significant factual information pertinent to the educational growth and development of individual students as they progress through school.
"Category II record" means information of a sensitive or confidential nature and shall include, but need not be limited to, the disciplinary records of the student; reports prepared by professional staff of a local school division for the express use of other professionals within the local school division; and appropriate confidential information from the records of cooperating individuals or agencies, such as psychiatrists, child welfare agencies, hospitals, juvenile courts, local health departments, and local social services departments.
"Scholastic record" means those Category I and Category II records that are directly related to a student which are maintained by an educational agency or institution or by a party acting for the agency or institution. A notice of adjudication or conviction received by a superintendent relating to an incident which did not occur on school property or during a school-sponsored activity shall not be a part of a student's scholastic record.
B. Whenever a pupil transfers from one school division to another, the scholastic record or a copy of the scholastic record shall be transferred to the school division to which the pupil transfers upon request from such school division.
C. Any notice of disposition received pursuant to § 16.1-305.1 shall not be retained after the student has been awarded a diploma or a certificate as provided in § 22.1-253.13:4.
D. Every student's scholastic record (Category I and Category II
records) shall be available to the student and his parent, guardian, or other
person having control or charge of the student for inspection during the
regular school day. However, permission Permission of the
parent, guardian, or other person having control or charge of the student,
or of a student who is eighteen years of age or older, shall not be
required for transfer of such scholastic record to another school or school
division within or without this Commonwealth. However, a school
responding to a request for the transfer of the scholastic record shall
provide written notice of the transfer of the record, including the identity
of the requester, to the parent, guardian, or other person having control or
charge of the student, or to a student who is eighteen years of age or older,
within five days of the date in which the record was transferred.
E. Whenever the division superintendent is notified by the Department of Correctional Education, pursuant to § 22.1-344 of this title, or by a school division employee responsible for education programs in a local jail or a detention center, that a pupil who last attended a school within the school division is a pupil in a school of a learning center of the Department of Youth and Family Services, or a pupil in an educational program in a local jail or detention center, the school division superintendent or his designee shall transfer the scholastic record of such pupil to the designated learning center or local jail, as the case may be, within five work days. The Department of Correctional Education shall notify the relevant division superintendent when a student who last attended school while residing in the school division has been released from a learning center of the Department of Youth and Family Services and shall transfer such student's scholastic record to the relevant school division within five work days of a request from the school superintendent or his designee.
The Board of Education shall adopt regulations concerning the transfer and
management of scholastic records from one school division to another
and, to the learning centers of the Department of Youth and Family
Services, and to educational programs in local jails and detention
centers.
C.F. The division superintendent or his designee shall notify
the local police or sheriff's department for investigation as a possible
missing child of any enrolled pupil whose scholastic record he is unable to
obtain within sixty days or sooner, if the division superintendent or his
designee has reason to suspect that the pupil is a missing child.
D.G. Superintendents and their designees shall be immune from
any civil or criminal liability in connection with any notice to a police or
sheriff's department of a pupil lacking a scholastic record or failure to
give such notice as required by this section.