Department of Planning and Budget (122)

Authority: Title 2.2, Chapter 15 and Chapter 26, Article 8, Code of Virginia.

A. The Department of Planning and Budget shall be responsible for continued development and coordination of an integrated, systematic policy analysis, planning, budgeting, performance measurement and evaluation process within state government. The department shall collaborate with the Governor’s Secretaries and all other agencies of state government and other entities as necessary to ensure that information generated from these processes is useful for managing and improving the efficiency and effectiveness of state government operations.

B. The Department of Planning and Budget shall be responsible for the continued development and coordination of a review process for strategic plans and performance measures of the state agencies. The review process shall assess on a periodic basis the structure and content of the plans and performance measures, the processes used to develop and implement the plans and measures, the degree to which agencies achieve intended goals and results, and the relation between intended and actual results and budget requirements.

C.1. Notwithstanding § 2.2-1508, Code of Virginia, or any other provisions of law, on or before December 20, the Department of Planning and Budget shall deliver to the presiding officer of each house of the General Assembly a copy of the budget document containing the explanation of the Governor’s budget recommendations. This copy may be in electronic format.

2. The Department of Planning and Budget shall include in the budget document the amount of projected spending and projected net tax-supported state debt for each year of the biennium on a per capita basis. For this purpose, "spending” is defined as total appropriations from all funds for the cited fiscal years as shown in the Budget Bill. The most current population estimates from the Weldon Cooper Center for Public Services shall be used to make the calculations.

D.1. Out of this appropriation, $325,000 the first year and $325,000 the second year from the general fund is provided to support the continuation of the school efficiency reviews program.  Any school division undergoing an efficiency review shall provide a report to the Department of Planning and Budget indicating what action has been taken on each recommendation identified in the efficiency review along with any budget savings realized for each recommendation. The report shall also include a schedule for implementation of the remaining recommendations not implemented to date.  The Department of Planning and Budget shall forward copies of the reports to the Chairmen of the House Appropriations, House Finance, and Senate Finance Committees within 30 days of receiving such reports. The first report shall be made within six months following the receipt of the final efficiency review, and subsequent follow-up reports shall be submitted annually by June 30 until 100 percent of the recommendations have been implemented or rationale reported that explain and address the division’s lack of such implementation.  The Department of Planning and Budget shall provide the format for such report that shall include budget savings realized for each recommendation implemented.

2.a. Notwithstanding any contrary provision of law, each participating school division shall pay a local share of the cost incurred by the state for that school division's efficiency review to be conducted. The local share of cost for the review shall be computed using the composite index of local ability-to-pay for each participating school division, however, such share shall not be less than 50 percent of the total cost.  However, consistent with language and intent contained in Item 131, any school division that elects to participate in a school efficiency review as a component unit of a division level academic review shall be exempt from the local share of the costs of the review but will not be exempt from paying a recovery cost of 25 percent if the school division does not initiate at least 50 percent of the review's recommendations within 24 months of receiving their final school efficiency review report.

b. Effective for all reviews after July 1, 2013, the local share payment shall be made prior to the initiation of the review and shall be based upon the contracted price for the review.  All subsequent payments to recover the local share of the balance of the cost of the review shall be made in the fiscal year immediately following the completion of the final school efficiency review report. The cost shall include the direct cost incurred by the state for that fiscal year to coordinate the school efficiency review and 100 percent of the costs awarded to the contractor(s) to conduct that school division’s review.

3. Additionally, commencing in FY 2007, a recovery of a separate and additional 25 percent payment not to exceed 100 percent of the cost of individual reviews shall be made in the fiscal year beginning not less than 12 months and not more than 24 months following the release of a final efficiency review report for an individual school division. Such recovery shall occur if the affected school division superintendent or superintendent’s designee has not certified that at least half the recommendations have been initiated or at least half of the equivalent savings of such efficiency review have been realized. Lacking such certification the school division shall reimburse the state for an additional 25 percent of the cost, not to exceed 100 percent of the cost, of the school efficiency review. Such reimbursement shall be paid into the general fund of the state treasury. The Department of Planning and Budget shall provide the format for such certification.

4.a. Notwithstanding any contrary provision of law, commencing in FY 2014, any school division may also request the Department of Planning and Budget to coordinate a school efficiency review for the division, including but not limited to the selection of the contractor to conduct that school division’s review, by entering into an agreement with the Department of Planning and Budget to participate in a locally-funded school efficiency review.  Each participating school division shall pay 100 percent of the cost of the review. Any division that elects to participate in a locally-funded school efficiency review shall not be subject to the availability of state general fund appropriation provided in paragraph D.1 above; however, the number of divisions that could make use of this provision is limited to the amount of nongeneral fund appropriation provided for this purpose in this paragraph. A nongeneral fund appropriation of $300,000 the first year and $300,000 the second year is provided for use by the Department of Planning and Budget to facilitate the collection of payments from school divisions for the purposes of this item.  

b. Payment shall be made in full from the participating school division to the Department of Planning and Budget following successful award of the contract to conduct the review.  Under no circumstances shall state general fund appropriation be used to pay the costs of contracts awarded for a locally-funded school efficiency review under the provisions of paragraph D.4.a above.