Virginia Information Technologies Agency (136)
424. | Information Technology Planning and Quality Control (82800) | 7,485,929 | 6,986,810
| | | |
| | Information Technology Investment Management (Itim) Oversight Services (82801) | 1,387,049 | 1,387,930
| | Enterprise Development Services (82803) | 6,098,880 | 5,598,880
| | | |
| Fund Sources: | General | 2,044,330 | 2,045,211
| | Dedicated Special Revenue | 5,365,697 | 4,865,697
| | Federal Trust | 75,902 | 75,902
|
Authority: Title 2.2, Chapter 20.1, Code of Virginia.
A.1. Notwithstanding any other provision of law except the
limitations imposed by § 2.2-225, § 2.2-518, §§ 2.2-2007 through 2.2-2010, §§
2.2-2015 through 2.2-2021, § 2.2-4803 and § 2.2-4806, Code of Virginia,
Executive Department agencies and institutions may enter into management
agreements with CGI Technologies & Solutions, Inc. (CGI) for debt
collection and cost recovery services pursuant to Statements of Work 6 and 7 of
the Enterprise Applications Master Services Agreement between the Commonwealth
of Virginia and CGI. Executive Department agencies and institutions may also
enter into additional Statements of Work with CGI pursuant to § 2.2.4 of the
Enterprise Applications Master Services Agreement for services related to such
Agreement, which may include, but not be limited to, services supporting
projects in the five towers of enterprise-level endeavors (financial
management, human resource management, supply chain management, administrative
management, and applications development and management). Work on
enhanced collections and recoveries or any additional Statements of Work
pursuant to § 2.2.4 of the Enterprise Applications Master Services Agreement
shall not proceed if they commit the Commonwealth to expanding or significantly
altering any existing federal or state program without the review and approval
of the Governor and prior consultation with the Chairmen of the House
Appropriations and Senate Finance Committees.
2. Moneys resulting from enhanced collections and cost recoveries
pursuant to this Item shall be held in the Virginia Technology Infrastructure
Fund as established by § 2.2-2023, Code of Virginia.
B.1. As established in § 3-2.03 of this act, working capital
advances totaling up to $90,000,000 will provide for the development of
enterprise applications for the Commonwealth, including the development of the
performance budgeting and financial management systems. These working
capital advances will be repaid from anticipated revenues from enhanced
collections, cost recoveries, inter-agency collaborative projects and other
initiatives to be collected pursuant to this item and will be deposited into
the Virginia Technology Infrastructure Fund. No funds derived from these
working capital advances shall be expended without the prior budget approval of
the Secretaries of Technology and Finance. The State Comptroller shall
notify the Governor and the Chairmen of the House Appropriations and Senate
Finance Committees prior to any approved expenditure.
2. Funds received from the working capital advance will be used
only for enterprise resource planning and development costs. No funds received
from this working capital advance shall be used as payment toward operating
costs of this or any other program.
3. At the end of each fiscal year, the Governor is authorized
to apply up to $2,000,000 from the unappropriated general fund balance in this
act to pay down this working capital advance in the event other repayment
sources in this act are not available or are insufficient to maintain a
reasonable schedule for the payback of the working capital advance.
C.1. In order to minimize the cost of information systems
development, the Secretary of Technology shall work with all Cabinet
Secretaries and their agencies to develop Commonwealth data standards for
citizen-centric data, personnel, recipient information, and other common
sources of information gathered by the Commonwealth and in use by systems set
out within this item.
2. Where active projects in this item, have implemented
standardized data, the Secretary of Technology shall work with all Cabinet
Secretaries and their agencies to determine if these standards should be
adopted as Commonwealth data standards for use in active or future major IT
projects or investments. Where active projects in this item do not
conform to the Commonwealth’s data standard, the Secretary of Technology shall
include in the interim a plan for how the Secretary of Technology will identify
data standards that should be adopted as Commonwealth data standards and the
estimated cost of ensuring that each active IT project in the item complies
with the Commonwealth data standard.
3. The Chief Information Officer of the Commonwealth shall provide
a report on progress toward discontinuation of the Unisys mainframe to the
Governor and Chairmen of the House Appropriations and Senate Finance Committees
not later than September 15 of each year until such usage is discontinued.
Agencies that use the Unisys mainframe shall provide all data and other
information requested by the Virginia Information Technologies Agency (VITA) in
a timely manner. All users of the Unisys mainframe shall also ensure that
their current and future information technology strategic plans address
anticipated changes in usage of the Unisys and any replacement, ancillary, or
supplemental services. As required by §§ 2.2-2007 and 2.2-1507, Code of
Virginia, all budget requests that address or are affected by the reduction in
the use of the Unisys mainframe shall be submitted to VITA prior to submission
to the Department of Planning and Budget, in sufficient time to allow VITA to
comply with its reporting responsibilities under those sections and under §
2.2-2013. VITA shall use this information to monitor actual and projected usage
of the Unisys and IBM mainframe, servers, storage, and other services whose
usage is affected by reduction in the use of the Unisys mainframe.
D.1. Notwithstanding the provisions of §§ 2.2-1509, 2.2-2007 and
2.2-2017, Code of Virginia, the scope of formal reporting on major information
technology projects in the Recommended Technology Investment Projects
(RTIP) report is reduced. The efforts involved in researching, analyzing,
reviewing, and preparing the report will be streamlined and project ranking
will be discontinued. Project analysis will be targeted as determined by
the Chief Information Officer (CIO) and the Secretary of Technology.
Information on major information technology investments will continue to be
provided General Assembly members and staff. Specifically, the
following tasks will not be required, though the task may be performed in a
more streamlined fashion: (i) The annual report to the Governor, the
Secretary, and the Joint Commission on Technology and Science; (ii) The
annual report from the CIO for submission to the Secretary, the Information
Technology Advisory Council, and the Joint Commission on Technology and Science
on a prioritized list of Recommended Technology Investment Projects (RTIP
Report); (iii) The development by the CIO and regular update of a
methodology for prioritizing projects based upon the allocation of points to
defined criteria and the inclusion of this information in the RTIP Report;
(iv) The indication by the CIO of the number of points and how they were
awarded for each project recommended for funding in the RTIP Report; (vi)
The reporting, for each project listed in the RTIP, of all projected costs of
ongoing operations and maintenance activities of the project for the next three
biennia following project implementation, a justification and description for
each project baseline change, and whether the project fails to incorporate
existing standards for the maintenance, exchange, and security of data; and
(vii) The reporting of trends in current projected information technology
spending by state agencies and secretariats, including spending on projects,
operations and maintenance, and payments to Virginia Information Technologies Agency.
2. Pursuant to §2.2-1509.3, Code of Virginia, the following major
information technology projects are active and have been approved and
recommended for funding by the Secretary of Technology. The data listed was
self-reported to the Virginia Information Technologies Agency (VITA) by the
responsible agencies. These projects are supported by strong business cases and
thus were considered as priorities for funding in this biennium. VITA shall
make available on its website a listing of active and approved major
information technology programs updated on a quarterly basis.
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Secretary of Health and Human Resources (188) -- Birth
Registry Interface (BRI)
|
Feb 14, 2013
|
Mar 31, 2014
|
$1,000,985
|
This project will establish a birth reporting
service/interface between the birth registry and the ESB. The system of
record for all birth records will be VVESTS (Virginia Vital Events and Screening
Tracking System). The proposed functionality must support a HITSAC approved
data standard which should align with the EDM standards. The project requires
use of HITSAC endorsed messaging standards.
|
|
|
|
Estimated Project Expenditures
|
FY 2015
|
FY 2016
|
General Fund
|
$0
|
$0
|
Nongeneral Fund
|
$0
|
$0
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Virginia Department of Transportation (501) – Construction
Documentation Management
|
Jan 17, 2013
|
Apr 30, 2014
|
$1,100,000
|
This project is to implement a consistent way of managing
construction documents, and in particular electronic documents, across all districts.
Part of this initiative is to also to automate the Advertisement and Award
process workflow to optimize its document management during the initial
stages of the construction management lifecycle.
|
|
|
|
Estimated Project Expenditures
|
FY 2015
|
FY 2016
|
General Fund
|
$0
|
$0
|
Nongeneral Fund
|
$0
|
$0
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Virginia Department of Transportation (501) – CSC System
2.0
|
Jan 24, 2013
|
Dec 31, 2014
|
$5,910,333
|
Project Approach: The approach for the CSC System 2.0 project
is comprised of five key activities that include Project Initiation and
Planning, Requirements Gathering, System Procurement, System Design and
Implementation (Phase 3), and Project Closeout. Project Initiation and
Planning comprises a key set of project activities designed to ensure that
the project team is fully aligned with the client's project objectives and to
establish the project management structures that will assist in achieving
client business objectives for the project. To that end, a key task
of Project Initiation and Planning is working with the VDOT's Project
Sponsor and Project Manager to define and finalize the project scope, approach,
and timeline and is reflected in this document. Project Schedule
Development and Maintenance Project schedules are critical tools used to keep
projects under control. We will use Microsoft (MS) Project 2002 as the
project scheduling software and will provide initial and all subsequent
versions of the project schedule in this format. It is our belief
that the most detailed level of work defined in a project schedule should
have clearly recognizable end point, where all can agree that the activity
planned has, in fact, been successfully completed. Normally, this is
done by assigning either well-defined milestones or well-defined deliverables
to each activity. The CSC System 2.0 project team will work with VDOT's
Project Manager(s) at project kickoff to develop a schedule for meeting the
project objectives in accordance with VDOT's needs. The initial version
of the project schedule has estimated start and end dates, which in turn will
define the expected duration of the activity. Where dependencies and/or
linkages between tasks exist, these will be specifically identified. It
will be possible to identify the critical path within the project for those
tasks that have been entered into Project Server and also view and manage
multiple critical paths for each series of tasks. Specifically, the
anticipated benefits of the CSC System 2.0 project include but are not
limited to: 1) Provide better access to all VDOT information, 2)
Provide better andmore efficient service to internal and external customers
with technology enabled systems that are integrated with appropriate VDOT
systems, 3) Enable self-service and better customer follow-up, 4) Offer
additional automated communications channels to customers, 5) Provide ability
to tract customer interactions, 6) Provide ability to close the loop with
customers on their requests, and 7) Provide management reporting to enable
better decision making.
|
|
|
|
Estimated Project Expenditures
|
FY 2015
|
FY 2016
|
General Fund
|
$0
|
$0
|
Nongeneral Fund
|
$0
|
$0
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Secretary of Health and Human Resources (188) -- Death
Registry Interface (DRI)
|
Feb 14, 2013
|
Apr 30, 2014
|
$1,052,969
|
This project is designed to establish a death reporting
service/interfaces between the death registry and the ESB. The service will
be supported by an extract of the minimum required fields to identify a death
record. Additional development may be required to add a match code (Yes/No)
and an MPI placeholder. In addition to supporting an inquiry death service on
the ESB, a publish and subscribe model will be developed so the registry can
actively publish new death notices as they occur. This will allow subscribers
to trigger appropriate processing based on the notification.
|
|
|
|
Estimated Project Expenditures
|
FY 2015
|
FY 2016
|
General Fund
|
$0
|
$0
|
Nongeneral Fund
|
$0
|
$0
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Behavioral Health and Development Services
(720) – DOJ – Data Warehouse
|
Sep 16, 2013
|
Jun 30, 2014
|
$3,200,000
|
Under the terms of federal Department of Justice (DOJ) settlement
agreement, the Department of Behavioral Health and Developmental Services
(DBHDS) must collect and report data relating to compliance with the
agreement. DBHDS must purchase or develop a data warehouse application for
the storage, aggregation and reporting of this data.
|
|
|
|
Estimated Project Expenditures
|
FY 2015
|
FY 2016
|
General Fund
|
$1,000,000
|
$700,000
|
Nongeneral Fund
|
$0
|
$0
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Professional and Occupational Regulation
(222) – EAGLES closing out in Dec or Jan
|
Aug 1, 2007
|
Jan 31, 2014
|
$7,977,793
|
EAGLES will be a web enabled application to replace the two legacy
systems, CLES and ETS, and will also support the agency's new business
requirements. These new requirements include the filing of applications for
initial licensure and consumer complaints via the Internet.
|
|
|
|
Estimated Project Expenditures
|
FY 2015
|
FY 2016
|
General Fund
|
$0
|
$0
|
Nongeneral Fund
|
$0
|
$0
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Social Services (765) – EDSP – Eligibility
Modernization – Conversion
|
Apr 25, 2013
|
Jul 10, 2014
|
$10,569,816
|
The EDSP Eligibility Modernization Conversion project will focus
its efforts on converting the data in the ADAPT legacy system and DMAS CHAMPS
legacy system for the Families & Children’s Medicaid, CHIP, and FAMIS
categories into VaCMS. The CMS federal requirement stipulates for these
eligible ongoing Medicaid categories (staring April 2014) at the time of
their renewal process, continued eligibility must be evaluated against the
new MAGI Medicaid rules. This conversion project will move those existing
cases into VaCMS and eligibility determination be performed by the external
rules engine accomplished in the Eligibility Modernization MAGI project.
Conversion will be performed on a month by month schedule (based on the
Medicaid renewal date) until all cases for these categories have been
converted from these two legacy systems, enabling the discontinuance of
Medicaid from the ADAPT legacy system and the retirement of the CHAMPS legacy
system. The Eligibility Modernization Conversion project will result in: The
elimination of multiple Medicaid case management systems into a single case
management system. Improve the use of technology for efficient case
management. Consistency due to data consolidation. Reduction in fraud and
errors through data consolidation.
|
|
|
|
Estimated Project Expenditures
|
FY 2015
|
FY 2016
|
General Fund
|
$11,595
|
$0
|
Nongeneral Fund
|
$0
|
$0
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Social Services (765) – EDSP – Eligibility Modernization
– Program Migration Project
|
Mar 18, 2013
|
Feb 1, 2016
|
$75,197,063
|
The modernization and migration consists of MAPPER UNISYS
system replacement for the ADAPT application and the Energy Assistance Program
application. ADAPT is the current eligibility determination and case
management system for SNAP, TANF, Employment Service. The Eligibility
Modernization Program Migration Project will convert the cases that contain
the programs in ADAPT and the Energy system into VaCMS along with accepting
new applications for these programs via online (Customer Portal) and paper
(manual data entry) processes. This project also involves the external
rules engine (iLOG). All program rules will be incorporated into iLOG with
the outcome of eligibility determination, authorization, and case management
within this single case management solution. The EDSP Eligibility
Modernization Program Migration Project anticipates minor changes to Customer
Portal to accommodate VaCMS changes. All interfaces currently being performed
by the legacy systems are included and must be performed by the single case
management system. Work efforts will be performed to sunset the ADAPT and
Energy legacy systems as all programs are converted to VaCMS. Leveraging the
current web-based technology provided in the VaCMS solution and/or the
technology in the Customer Portal will allow VDSS to work towards each state
and local DSS employee having a single sign-on to access other VDSS systems.
VDSS anticipates using a single authentication tool to allow users to sign
into the VDSS “system” one time. VDSS has also researched other vendor
solutions to resolve the challenge of having many different “terminal
emulation” based legacy type applications. With single sign-on, workers will
have improved capabilities for accessing various VDSS systems required to
support benefit (Public Assistance) and service delivery. A state-wide
document management and imaging solution is another deliverable of this
project. Throughout the Virginia Social Service Systems (VSSS), vast amounts.
|
|
|
|
Estimated Project Expenditures
|
FY 2015
|
FY 2016
|
General Fund
|
$5,619,304
|
$4,471,788
|
Nongeneral Fund
|
$0
|
$0
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Health (601) -- Electronic Death
Registration (EDR)
|
Mar 22, 2011
|
Dec 30, 2014
|
$3,003,500
|
Project Approach: The Office of Information Management (OIM) has
performed a feasibility analysis and considered options such as the
availability of a Customer Off The Shelf (COTS) system or some form of
“canned” software. After much research, it became readily apparent, that no
related, customizable application exists or has been developed that DVR could
use to perform their tasks regarding death registration. Several States such
as Indiana and Nebraska have developed and deployed electronic death
registration systems, but those systems are neither web-based nor available
online. They remain client-server applications until now. Other States such
as California, have developed a web-based electronic death registration
system, but have significantly different requirements and lack the total
automation that DVR desires. Additionally, some of the technologies used
would not be compatible with other OIM systems which would make integration
difficult and expensive. Furthermore, while standardization of death
certificates throughout the United States is an objective, it might only be
possible to a certain extent. The stakeholders of the applications for
different States have different requirements. In order to best serve the
requirements of the stakeholders (DVR, Funeral Directors, OCMEs, Physicians),
the Office of Information Management along with the users of the Division of
Vital Records, propose to develop an in-house, customized, web-based
Electronic Death Registration system that will meet the needs of the Business
Users and can be seamlessly integrated, with only nominal costs, into the
current Virginia Vital Events and Screening Tracking System (VVESTS) which
was also developed and created in-house by OIM. Therefore, OIM is proposing
to add the (EDR) system as a new subsystem to VVESTS. Reducing many disparate
systems into a single, central database will lower maintenance cost and as
VVESTS has proven, will provide additional benefits of improved analysis
capacity across programs, thus, permitting OIM to also utilize the existing
infrastructure, advanced security features and existing Oracle software
license.OIM will continue the same technology deployed with VVEST namely
Oracle Web Technology, upgrading the current database to Oracle 11G, for the
front end we will utilize Oracle Designer 2000 and web-toolkit and the web servers
will utilize the Oracle Application Server powered by Apache v. 1.2
Furthermore, OIM is proposing to use some of the same IT team that so
successfully developed the VVESTS application. This approach is also
consistent with the strategic goal of OIM to develop enterprise architecture,
rather than separate isolated systems. To reiterate, this new system shall be
web-based, allowing all participating users to perform their duties and
fulfill their responsibilities online, thereby, reducing and eventually
eliminating any of the paperwork that is currently required.
|
|
|
|
Estimated Project Expenditures
|
FY 2015
|
FY 2016
|
General Fund
|
$0
|
$0
|
Nongeneral Fund
|
$0
|
$0
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Behavioral Health and Developmental Services
(720) -- Electronic Health Records (EHR)
|
Jan 7, 2013
|
Apr 18, 2016
|
$32,392,400
|
This project involves the purchase of a comprehensive clinical
information system for behavioral healthcare that manages the care data of
thousands of patients in the facilities. In order to properly manage the care
provided, clinical data in the form of thousands of transactions per facility
per day needs to be collected, stored and analyzed using an electronic
medical record. The system would be implemented at all sixteen facilities and
Central Office and would help to eliminate the manual data processes still
used in many clinical areas. An electronic medical record, supported by a
suite of clinical applications will greatly reduce risk while greatly
increasing operational efficiencies, cost savings and most important of all,
patient satisfaction.
|
|
|
|
Estimated Project Expenditures
|
FY 2015
|
FY 2016
|
General Fund
|
$0
|
$0
|
Nongeneral Fund
|
$0
|
$0
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Accounts (151) – Financial Management Enterprise
Rollout (Cardinal Project Part 3)
|
Mar 14, 2013
|
Dec 13, 2016
|
$60,000,000
|
The Cardinal Project - Part 3 will deploy the new Cardinal
Base and will replace the DOA current financial system, Commonwealth Accounting
and Reporting System (CARS). Out of scope agencies (such as restructured
higher education) and agencies with agency based financial systems will
develop an interface to the Base. The Solution is Oracle's PeopleSoft
Enterprise Resource Planning (ERP) implementation of General Ledger, Accounts
Payable, Expenses and Accounts Receivable - Funds Receipt. Additionally, the
first release of Cardinal Business Intelligence Reporting will be included.
The Base system will be deployed to all current CARS-only agencies and
interfaced with the financial systems that currently interface to CARS. The
scope of this project also includes the Change Leadership, Training required
to migrate off of CARS.
|
|
|
|
Estimated Project Expenditures
|
FY 2015
|
FY 2016
|
General Fund
|
$0
|
$0
|
Nongeneral Fund
|
$0
|
$0
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Virginia Department of Transportation (501) -- FMS
Sun Set and Data Marts
|
May 20, 2013
|
Feb 28, 2015
|
$2,573,900
|
The implementation of the Cardinal Project will necessitate
the sunsetting of both the FMSI and FMSII Financial Systems and retention of
business critical data. Sunsetting of these systems in an organized fashion
will create greatly reduced operational expenses from VITA. The FMS Data
Marts will retain critical data from the FMSI and FMSII Financial Systems and
create a Financial Data Store for reporting purposes. The objective of this
project is to have the data store information available to VDOT internal
systems to merge with Cardinal financial data for business intelligence
reporting.
|
|
|
|
Estimated Project Expenditures
|
FY 2015
|
FY 2016
|
General Fund
|
$121,000
|
$0
|
Nongeneral Fund
|
$0
|
$0
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Medical Assistance Services (602) – HIPAA
Upgrade Code Set (ICD-10)
|
Feb 6, 2012
|
Jan 30, 2015
|
$12,730,355
|
The Centers for Medicare and Medicaid Services (CMS) has
passed regulation requiring that the ICD-10 version of Code Set be
implemented. DMAS will have to plan and implement the new version in order to
remain HIPAA compliant and continue to receive and send electronic data.
Implementation of the changes will require modification to the MMIS for the
ICD- 10 version, and extensive provider outreach and trading partner testing.
|
|
|
|
Estimated Project Expenditures
|
FY 2015
|
FY 2016
|
General Fund
|
$0
|
$0
|
Nongeneral Fund
|
$0
|
$0
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Virginia Department of Transportation (501) – HR ECM and
Workflow Optimization
|
Mar 29, 2012
|
Mar 7, 2014
|
$1,521,102
|
The project will: 1. Develop a secure repository containing
electronic personnel file information for current VDOT employees; 2. Develop
standard business process and electronic content management for HR’s three
highest priority workflows: (a) Pay Action, (b) Annual Performance
Management, and(c) Critical Hire; 3. Develop a solution that leverages the
agency’s SharePoint Server 2010 to meet VDOT HR’s workflow improvement and
electronic content management needs. The benefits of this project will
increase the efficiency and effectiveness of Human Resources by converting
three manual paper-based workflows into an electronic content management
system with automated workflows. It will improve HR’s overall productivity,
service levels, and data accuracy while maintaining cost effectiveness and
compliance with HR, IT, and records management’s regulations, policies, and
standards. Secure access to electronic personnel files regardless of time and
location will enable a culture of collaboration across the enterprise. There
is a huge opportunity for other organizations and agencies outside of VDOT to
learn from this initiative. Other organizations who are interested in
optimizing their HR processes have already expressed interest in learning
about the benefits and results of this project effort. Identification of
those agencies with potential interest (such as VITA and VCCS), and making
recommendations and sharing project deliverables with those organizations
will be made at the conclusion of this project or as requested.
|
|
|
|
Estimated Project Expenditures
|
FY 2015
|
FY 2016
|
General Fund
|
$0
|
$0
|
Nongeneral Fund
|
$0
|
$0
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Secretary of Health and Human Resources (188) –
Immunization Registry Interface (IRI)
|
Mar 18, 2013
|
May 30, 2014
|
$1,190,297
|
Participating organizations such as hospital providers create
a file to include new and updated immunization activity for import into
Virginia Immunization Information System (VIIS) and receive an
acknowledgement of their transmission from VIIS. All content processing and
data de-duplication will be performed by VIIS. Business partners may also
create a query message to which VIIS will generate a response message. There
will be a component to the Immunization Registry Interface project in which
VDH is expected to participate in the HIE Pilot Phase. Current immunization
service/interfaces include: Immunization DE, Immunization DE - Carilion
Hospital, and Immunization DE – UVA. Current messaging partners:
Sentara, Coventry, Airforce, CHKD, Fairfax County, Anthem, UVA, VA Premier,
Carilion Hospital, and UVA.
|
|
|
|
Estimated Project Expenditures
|
FY 2015
|
FY 2016
|
General Fund
|
$0
|
$0
|
Nongeneral Fund
|
$0
|
$0
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Alcoholic Beverage Control (999) – Point of
Sales Environment Upgrade
|
Sep 30, 2013
|
May 30, 2014
|
$3,500,000
|
Upgrade VABC’s entire POS Software System to current OS and POS
software. This will include having a third party meet SEC-501 and PCI-DSS
requirements. Upgrades will include the following POS operating system to
Windows 7 or Linux Server operating system upgrade to Windows Server 2008 R2
or 2012 version. POS application upgrade to version 2.3 which is downloadable
under the current ABC support contract. New purchase of Scan guns compliant
with SAP POS software which will reside and authenticate on active directory.
Mobile POS upgrade to new third party software (Red Iron) compliant with SAP.
Vendor support from SAP for software testing and special ABC configurations
included from the current software version will be a portion of the allocated
costs. Third party vendor support will also be needed for implementation of
the image installation at each store during off hours of operations.
|
|
|
|
Estimated Project Expenditures
|
FY 2015
|
FY 2016
|
General Fund
|
$0
|
$0
|
Nongeneral Fund
|
$0
|
$0
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Virginia Department of Transportation (501) –
PreConstruction/CRLMS
|
Oct 31, 2012
|
Mar 16, 2015
|
$2,507,500
|
Transport PreConstructions and civil rights Management System
Implementation
|
|
|
|
Estimated Project Expenditures
|
FY 2015
|
FY 2016
|
General Fund
|
$0
|
$0
|
Nongeneral Fund
|
$0
|
$0
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of State Police (156) -- Replacement and
Enhancement of the Central Criminal History (CCH) Application
|
Oct 1, 2013
|
Jul 31,2015
|
$4,762,000
|
This project is to replace the CCH application with software developed
in a modern programming and database technology consistent with Virginia's
Enterprise Architecture Standards. The current system is written in MFCOBOL
and relies upon proprietary emulation technology for its operations. Money
was appropriated in the 2008 General Assembly to begin the migration of this
critical system.
|
|
|
|
Estimated Project Expenditures
|
FY 2015
|
FY 2016
|
General Fund
|
$150,000
|
$20,900
|
Nongeneral Fund
|
$1,783,000
|
$427,100
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Secretary of Health and Human Resources (188) -- Rhapsody
Connectivity (RC)
|
Mar 1, 2013
|
Jan 31, 2014
|
$1,656,000
|
The Orion Rhapsody data integration engine is used by DGS
Department of Consolidated Laboratory Services (DCLS) and VDH to facilitate
the accurate and secure exchange of electronic data using with the COV
Enterprise Service Bus (ESB). VDH and DCLS interfaces use Rhapsody for
messaging. Rhapsody connectivity project is needed for DCLS and VDH to
participate in the HIE Pilot Phase.
|
|
|
|
Estimated Project Expenditures
|
FY 2015
|
FY 2016
|
General Fund
|
$0
|
$0
|
Nongeneral Fund
|
$0
|
$0
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Virginia Employment Commission (182) -- Unemployment
Insurance Modernization
|
Sep 17, 2009
|
Feb 28, 2015
|
$58,540,154
|
The modernization of the Unemployment Insurance System is a
major initiative for the VEC in the Agency Strategic Plan. This client/server
system will replace the VEC's decades-old IBM-mainframe Benefits, Tax, and
Wage systems. Agency stakeholders will have direct leadership and
governance responsibilities for the Investment. Customer stakeholders
include employers of the Commonwealth as well as individual citizens who
require support from the Unemployment Insurance program. Approach: Prior to
selecting a solution the VEC reviewed the similar efforts in other states and
conducted interviews with states engaged in UI Modernization. VEC
documented lessons learned and developed decision tools to be used in the
procurement process. VEC also went through a Business Process
Reengineering effort and developed process flows for key business
processes. The solution consists of replacing the Unemployment
Insurance Benefits, Tax, and Wage systems with a modern, integrated system
based on client/server and web-based technologies. The solution enhances and
expands self-service, document management, workflow, and on-line processing
with applications that are easy to use and minimize manual intervention.
Phase 1 of the solution was an RFP and selection and IT
vendor partner. Phase 2 was to develop a comprehensive Project Plan, for the
IAOC, and procure an IV&V vendor who will review project progress at key
milestones. Phase 3 was to define and document the Architectural
designs and Technology Architecture requirements. Phase 4 is system
construction based on the above architectural designs followed by testing,
training, rollout, and project closing.
|
|
|
|
Estimated Project Expenditures
|
FY 2015
|
FY 2016
|
General Fund
|
$0
|
$0
|
Nongeneral Fund
|
$0
|
$0
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of State Police (156) -- Virginia Intelligence
Management System (VIMS)
|
May 15, 2013
|
Sep 25, 2014
|
$2,210,672
|
VSP seeks to procure an intelligence management software
system (Intelligence System) that can provide the Virginia Fusion Center with
a means to track, link, and analyze persons, places, things, and events of
interest to the Virginia Fusion Center. The Intelligence System will
import data from a variety of disparate data sources including user input,
commercial data sources, government data sources, and the Internet. The
Intelligence System will convert all the data from TIPS Legacy System and
enable VSP to decommission TIPS.
|
|
|
|
Estimated Project Expenditures
|
FY 2015
|
FY 2016
|
General Fund
|
$0
|
$0
|
Nongeneral Fund
|
$0
|
$0
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Health (601) -- Women, Infants, Children
(WIC) Electronic Benefits Transfer (EBT) Project
|
Jan 8, 2009
|
Oct 13, 2014
|
$6,619,018
|
This project will develop and implement the business
processes and associated technology to provide e-WIC issuance, redemption,
payment, and reconciliation services to distribute food benefits in the
Virginia and West Virginia WIC Programs, the states of the e-WIC Consortium.
Virginia will act as the lead state and will perform Consortium level project
management and administration activities. The project will require
procurement of a number of services including support for the development of
an Implementation Advanced Planning Document (IAPD), as required by the United
States Department of Agriculture Food and Nutrition Service, Quality
Assurance and Monitoring, and Design, Development, and Implementation of the
selected e-WIC solution. During preliminary planning of the e-WIC project,
the Virginia Division of WIC and Community Nutrition Services completed a
baseline analysis of the current system and conducted a feasibility study and
cost-benefit analysis to evaluate three e-WIC alternatives. The WIC EBT
Feasibility Study and Cost Benefit Analysis found that the online, outsourced
EBT technology received the highest ranking with respect to the evaluation
criteria selected by the state. Online EBT requires a real-time connection to
the host for transaction authorization, as the term off-line indicates,
transactions at the point of sale (POS) do not require a real-time connection
to the host for authorization, instead transactions are validated directly
against data stored on a Smart card. Among other criteria, each
alternative was evaluated with respect to its proven record of
implementation, operation, and integration; its ability to increase accuracy
and accountability; and its ability to minimize ongoing operations costs.
Given the context of the Virginia WIC Program, including current IT
development projects and in-house technology development support, the online,
outsourced solution provides the greatest opportunity to meet project goals
including, accomplishment of the proposed development schedule and
implementation of proven technology.
|
|
|
|
In an effort to follow the consortium model in achieving
economies of scale and at the request of USDA FNS, the Virginia WIC Program
will jointly and concurrently conduct e-WIC planning activities with West
Virginia. As members of the Crossroads Consortium to develop a new WIC
management information system (MIS), Virginia and West Virginia have the
opportunity to leverage shared knowledge and similar development environments
while furthering the adoption of e-WIC. In order to expedite e-WIC project
initiation and planning in West Virginia, the Virginia WIC Program modified
the RFP for planning services, issued on February 23, 2009, to include West
Virginia. Virginia, having completed pre-planning for e-WIC and as the RFP
initiator for planning, will take the lead state role in project management
and administration. Virginia will be responsible for project procurements and
funding administration. In addition to IAPD development, the modified RFP
requests a baseline analysis, feasibility study and cost benefit analysis for
West Virginia. Once these preliminary items are completed, Virginia and West
Virginia will proceed with the planning activities associated with the RFP.
The states will combine their efforts to develop a joint IAPD including
functional requirements based on the Crossroads SAM system. The states will
also work together to define system telecommunication and architecture
requirements, retailer implementation requirements, and procurement
specifications. At the completion of planning, both states will be prepared
to develop an e-WIC solution that will interface with the Crossroads MIS.
|
|
|
|
During project planning the e-WIC Consortium, with support
from a qualified planning services vendor contracted through the planning
RFP, will develop an IAPD as required by the USDA Food and Nutrition Service.
This document will include a joint functional requirements study, a general
system design, a capacity plan, a project management plan, a statement of
resource requirements, a schedule of milestones and activities with
deliverables, a proposed budget, a retailer management plan, a retailer
implementation plan, a security plan, and a training plan. The feasibility
study and cost benefit analysis completed for each state will be finalized
and will also become a part of the completed IAPD. The e-WIC Consortium will
also prepare procurement requests for Quality Assurance (QA) and Design,
Development, and Implementation (DD&I) services. Quality Assurance
services will provide a formal methodology to evaluate, assess, recommend,
and track the progress of e-WIC project variables (including cost, schedule,
scope, quality, accuracy, completeness, timeliness, and consistency of
deliverables) throughout the project life cycle. The QA service provider will
develop plans for Issues Management, Change Management, and Risk Management
and maintain corresponding logs to track project developments. The QA project
plans will be incorporated into the formal project plan including the
activities of both the Consortium project team and the DD&I contractor.
|
|
|
|
During project execution the e-WIC Consortium will work with
a qualified EBT service developer to design, develop and implement the e-WIC system.
Virginia, as the lead state of the Consortium, will be responsible for
project management and contract administration throughout the duration of the
project. The Consortium will submit regular status reports to the appropriate
stakeholders including USDA FNS and other internal and external oversight
authorities. At the completion of the e-WIC project the Consortium will
manage the transition from project implementation to operations. Each state
will contract for operations separately. The EBT service provider selected in
each state will begin full operations as the State’s EBT processor.
|
|
|
|
Estimated Project Expenditures
|
FY 2015
|
FY 2016
|
General Fund
|
$0
|
$0
|
Nongeneral Fund
|
$0
|
$0
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Jamestown-Yorktown Foundation (425) -- Yorktown Museum
Replacement Technology
|
Mar 6, 2012
|
Dec 31, 2016
|
$2,395,000
|
This project will install the requisite technology components
for the Yorktown Museum replacement project, including exhibit technology,
audio visual components, wireless, data and telecommunications. Project
funding will be via bonds and no general funds allocated.
|
|
|
|
Estimated Project Expenditures
|
FY 2015
|
FY 2016
|
General Fund
|
$0
|
$0
|
Nongeneral Fund
|
$731,000
|
$765,000
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Alcoholic Beverage Control (999) – ABC
Licensing and Compliance System
|
Feb 3, 2014
|
Dec 31, 2014
|
$1,000,000
|
This project is for the procurement and implementation of a software
application to store and maintain all information related to the licensee
applications, licensee records, and license compliance records. This
system will replace the existing Core, Webcore, eLFI, Licensee Search,
WebInvize, Invize, eBanquet, and CMS (Regulatory function only) applications.
|
|
|
|
Estimated Project Expenditures
|
FY 2015
|
FY 2016
|
General Fund
|
$500,000
|
$0
|
Nongeneral Fund
|
$0
|
$0
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Taxation (161) – Collection and Audit Case
Management Mobile System
|
Jul 1, 2014
|
Jun 30, 2018
|
$3,000,000
|
Mobile Collection and Case Management system will allow TAX field
staff (auditors/collectors) to use tablets. The tablets would have an audit
application that would encompass audit case management and audit workbench.
Auditors could connect where ever a cell signal was available. The
application would have the ability to work disconnected in the event there is
no cell signal available. The system will have the ability to accept a
credit/debit card or electronic check, and the ability to exchange encrypted
electronic documents with taxpayers. The system will integrate directly with
AR so audit returns could be loaded automatically w/the appropriate
compliance code and no additional involvement by other staff. As technology
moves to more mobile platforms, TAX needs to enable systems to interface with
them. It also makes sense for TAX staff, especially those in the field to
have the same tools as our customers. This solution will allow TAX staff the
use of a tablet and/or smart phone in the field to assist taxpayers with
filing returns and paying their taxes. The field rep would pull out his smart
device and file the returns electronically, with the use of a Square which is
an electronic device that is attached to a tablet or Smartphone that can
process credit card payments. The rep will be able to take the payment electronically
and have the confirmation of the filing and the payment emailed to the
taxpayer. This presents an opportunity for educating the taxpayer and
achieving the Commonwealth/TAX goals for electronic filing and payment. This
would decrease paperwork for the agent and save TAX time and money because
funds will be processed to the bank more efficiently, no delays or costs for
mailing and there is no paper return or check process.
|
|
|
|
Estimated Project Expenditures
|
FY 2015
|
FY 2016
|
General Fund
|
$750,000
|
$750,000
|
Nongeneral Fund
|
$0
|
$0
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Virginia Department of Transportation (501) – Electronic
Bulletin Board
|
Dec 15, 2013
|
Jun 30, 2014
|
$1,967,000
|
This project will entail the rollout of Electronic Bulletin
Board agency wide. This will include hardware installation, setup,
operational support, and content infrastructure development.
|
|
|
|
Estimated Project Expenditures
|
FY 2015
|
FY 2016
|
General Fund
|
$0
|
$0
|
Nongeneral Fund
|
$0
|
$0
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Motor Vehicles (154) – FACE – Business Logic
Transformation
|
Nov 1, 2013
|
Jun 30, 2015
|
$1,800,000
|
This precursor to the project is a proof-of-concept (POC)
that will address a single transaction and determine the most effective method(s),
tool(s) and solution(s) for accomplishing the overarching Business Layer
Transformation project. Through the POC, DMV will evaluate several specific
tools and determine the tasks necessary. The Project Description, will be
updated to reflect the outcomes of the POC and fully describe the overall
project for approval
|
|
|
|
|
|
|
|
|
Estimated Project Expenditures
|
FY 2015
|
FY 2016
|
General Fund
|
$0
|
$0
|
Nongeneral Fund
|
$1,200,000
|
$0
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Motor Vehicles (154) – FACE – DMV
Correspondence Transformation
|
Dec 2, 2013
|
Jun 30, 2015
|
$1,382,400
|
DMV issues an average of 30,000 pieces of correspondence
weekly (1.56 million annually), many of which are required by Virginia Code.
The current solution for developing and modifying correspondence has reached
its end of life and is no longer supported. It requires professional IT
resources for every change. This FACE sub-project will replace all existing
correspondence and transform the business logic which drives it. The
resulting solution will allow business owners to self-service correspondence
and play an expanded role in the creation of new artifacts.
|
|
|
|
|
|
|
|
|
Estimated Project Expenditures
|
FY 2015
|
FY 2016
|
General Fund
|
$0
|
$0
|
Nongeneral Fund
|
$594,432
|
$0
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Secretary of Health and Human Resources (188) – HIT/MITA
Program
|
Nov 14, 2011
|
Apr 29, 2014
|
$7,453,994
|
The purpose of the HIT/MITA Program is to align the Commonwealth
with Federal direction relative to the American Recovery and Reinvestment Act
(ARRA) and the Patient Protection and Affordable Care Act of 2010 (PPACA).
These acts present significant funding opportunities to improve the quality
and value of American healthcare. PPACA mandates Medicaid expansion in 2014,
which is predicted to increase Virginia’s Medicaid membership by 35-45%.
Leveraging the Federal funding opportunities to offset the impact of
expansion is an important investment in Virginia’s future. The Federal
funding available under ARRA and PPACA provide opportunities to achieve the
following outcomes for Virginia: Build on current health reform efforts;
Modernize information technology infrastructure as an enabler for future
business transformation; Provide a technical environment where
standards-based interoperability is possible between new and legacy systems;
Provide web based self-directed service options for human services; *Reduce
the need for large administrative and operational staff for Federal and State
programs; Reduce overall long-term technology costs for Federal and State
programs; and Provide an enterprise technology environment that is accessible
on a pay-for-use basis by Federal, State, and local governments as well as
non-government organizations, community based-services, and commercial
interests as allowed by policy.
|
|
|
|
Estimated Project Expenditures
|
FY 2015
|
FY 2016
|
General Fund
|
$299,845
|
$200,005
|
Nongeneral Fund
|
$0
|
$0
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Virginia Department of Transportation (501) -- Inventory
Module (Cardinal)
|
May 1, 2014
|
Oct 31, 2015
|
$9,000,000
|
The project will replace the WebIMS application with the
PeopleSoft Inventory Module. This will integrate the inventory function
at VDOT with the Cardinal system. This implementation is required because the
current application technology is reaching the end of its productive life,
and the business process warrants it be incorporated within the financial
system. Microsoft Corporation ended support for Active Server Pages software
in 2008. It is no longer possible to make changes to certain sections of the
application.
|
|
|
|
Estimated Project Expenditures
|
FY 2015
|
FY 2016
|
General Fund
|
$0
|
$0
|
Nongeneral Fund
|
$2,000,000
|
$0
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Jamestown/Yorktown Foundation (425) – JS Exhibit
Renovation Technology
|
Aug 1, 2014
|
Oct 31, 2018
|
$1,269,800
|
Planning and replacement of technology components in
permanent museum galleries. Includes audio visual equipment such as projectors,
monitors, touch panels, software, controllers, and related installation. This
technology is essential to the museum operations.
|
|
|
|
Estimated Project Expenditures
|
FY 2015
|
FY 2016
|
General Fund
|
$50,000
|
$50,000
|
Nongeneral Fund
|
$69,600
|
$89,600
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Taxation (161) – My Virginia TAX
|
Jun 1, 2014
|
Dec 31,2017
|
$4,000,000
|
My Virginia TAX is the Department’s version of “My Account”
which will allow taxpayers (individuals and businesses) to access their
data/information online with the use of a more robust single sign-on/
authentication portal with security questions to allow for self-service when
they forget their password. Today TAX maintains multiple systems with
multiple Login entry points. Taxpayers have long complained about not being
able to go to one place on our website to access our online systems. The My
Virginia TAX concept would include an improved version of the functionality
we provide today, as well as provide new functionality that is not there
today. Taxpayers would be able to electronically file and pay any tax.
Taxpayers would be able to access a complete history of their account
including past filings, payments made, refunds issued (including Where’s My
Refund status while pending), correspondence that was sent assessments/bills
pending (and paid).
|
|
|
|
Estimated Project Expenditures
|
FY 2015
|
FY 2016
|
General Fund
|
$1,200,000
|
$1,100,000
|
Nongeneral Fund
|
$0
|
$0
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Human Resource Management (129) – PMIS Migration
from UNISYS
|
Jul 1, 2014
|
Jun 30, 2016
|
$7,000,000
|
This project involves moving all DHRM applications off of the
Unisys mainframe and into a server / web / relational database environment. This
migration must be accomplished by June 30, 2016 in order for the Commonwealth
to avoid approximately $15 million in annual charges related to DHRM's use of
the mainframe. NOTE: DHRM has submitted a budget request / decision package
to DPB for $5.5M for this project. The additional $1.5M (that bring
total project costs to $7M) represent the monies that DHRM would already have
in its base budget for existing personnel, office space, existing servers,
etc. and would expend for the project over the FY15-16 biennium. At this
stage of the cost estimation process DHRM anticipates that half of the $5.5M
requested in its decision package to DPB will be needed in FY15 and half in
FY16. However, DHRM needs for any unused monies in FY15 to carryover and be
available for project use in FY16.
|
|
|
|
Estimated Project Expenditures
|
FY 2015
|
FY 2016
|
General Fund
|
$3,500,000
|
$3,500,000
|
Nongeneral Fund
|
$0
|
$0
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of State Police (156) – Replacement and
Enhancement of the Statewide Incident-Based Reporting System
|
Apr 1, 2014
|
Dec 31, 2015
|
$1,200,000
|
The current statewide Incident-Based Reporting System needs to
be replaced because it is based on older legacy technology and does not meet
the needs of the law enforcement community in Virginia. The current system is
based on proprietary technology which relies upon support from a small firm
and it is difficult to modify or enhance. In addition, personnel
to support this system are not readily available in the marketplace due to
the system platform (MFCobol). For these reasons, it is imperative that it be
redeveloped consistent with Virginia's Enterprise Architecture standards.
|
|
|
|
Estimated Project Expenditures
|
FY 2015
|
FY 2016
|
General Fund
|
$0
|
$0
|
Nongeneral Fund
|
$0
|
$0
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of State Police (156) – Replacement of Mapper
HR System
|
Jan 31, 2014
|
Dec 31, 2014
|
$1,250,000
|
This project will assist the Personnel Division in migrating
from the current Mapper Human Resource Programs to the Oracle eBusiness Suite
Human Resources application, convert legacy data, and establish the necessary
interfaces required by other Virginia State Police (VSP) applications. This
will move the HR system from a transitional technology to a strategic
technology in accordance with the Commonwealth's enterprise architecture.
|
|
|
|
Estimated Project Expenditures
|
FY 2015
|
FY 2016
|
General Fund
|
$500,000
|
$0
|
Nongeneral Fund
|
$0
|
$0
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Transportation (501) – Safety Loss Control
Data Management System
|
Dec 2, 2013
|
Sep 26, 2014
|
$2,000,000
|
Global management of Safety and Health forms related to Injuries,
Tort, Drug Testing, Training Certifications, etc. Internal resources would be
required for data migration and interfaces to existing systems.
|
|
|
|
Estimated Project Expenditures
|
FY 2015
|
FY 2016
|
General Fund
|
$0
|
$0
|
Nongeneral Fund
|
$1,578,000
|
$0
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of State Police (156) -- STARS Asset Management
Tracking System
|
Jan 31, 2014
|
Jun 30, 2015
|
$1,020,000
|
STARS needs an asset management and tracking system to
provide up to date inventory information and historical tracking of radio and
tower assets and equipment.
|
|
|
|
Estimated Project Expenditures
|
FY 2015
|
FY 2016
|
General Fund
|
$560,000
|
$0
|
Nongeneral Fund
|
$0
|
$0
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Virginia Information Technologies Agency (136) – Telecommunications
Expense (Management) and Billing Systems (TEBS)
|
Oct 25, 2013
|
Mar 31, 2015
|
$3,000,000
|
Delivery with a modern integrated, user-friendly system that
supports all of the existing TIBS functionality and providing additional telecommunication
expense functionality. VITA will provide the functional leadership for the
project with participation from agency personnel who will use the TEBS
system. Additionally, VITA and agency personnel will participate in the
requirements definition of the TEBS project to help determine the
technological approach (in-house options, outsourcing, SaaS, COTS, etc) for a
TEBS solution. The proposed solution will incorporate Telecommunications
Expense Management. This is an integrated approach that extends beyond
transaction processing to cover all aspects of telecommunications services to
include: sourcing management, ordering and provisioning and user support,
inventory management, invoice management, usage management, dispute
resolution and executive information and decision support.
|
|
|
|
Estimated Project Expenditures
|
FY 2015
|
FY 2016
|
General Fund
|
$0
|
$0
|
Nongeneral Fund
|
$1,180,000
|
$0
|
Agency Name / Project Title / Description
|
Start Date
|
Completion Date
|
Estimated Project Cost
|
Department of Motor Vehicles (154) – WebCAT Rewrite
|
Feb 1, 2014
|
Jun 30, 2015
|
$1,797,120
|
DMV has a highly sophisticated Motor Carrier operation that manages
every aspect of driver and vehicle licensing, fuels tax, inter- and
intra-state regulations and licensing. The Motor Carrier work centers work in
a mixed application environment with outdated systems. DMV’s commercial
carrier customers also interface with DMV through up to three different
systems depending upon the transaction. Each of the systems is at
end-of-life. Among the key business strategies for the agency, is the
recruitment of additional Motor Carrier customers. DMV has attracted several
Top 100 carriers to Virginia in the past year representing millions in
revenue and is need of system updates to remain competitive. Develop a
single-point of entry for all Motor Carrier customer needs. This Phase will
address the end-of-life WEBCat application
|
|
|
|
Estimated Project Expenditures
|
FY 2015
|
FY 2016
|
General Fund
|
$0
|
$0
|
Nongeneral Fund
|
$0
|
$0
|
2. The Health Care Reform program office has been established by the
Secretary of Health and Human Resources to address the American Recovery and
Reinvestment Act (ARRA), the Patient Protection and Patient Affordability Act
(PPACA), and the Medicaid Information Technology Architecture (MITA).
This program will be generating approximately 23 major as well as
non-major projects and the total cost of the program over seven years is
expected to be $93,043,146 with a cost to the Commonwealth of $9,773,220.
Projects will be established over the next four years. The seven year
costs include six years of operational expenses associated with the
provider incentive program that sunsets in 2021. New recurring Medicaid
expenses are also reflected in the seven year cost estimates. The
projects and cost estimates in this paragraph include efforts to modernize
eligibility determination systems within the Department of Social Services.
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