Department of Accounts (151)

Authority:  Title 2.2 Chapter 8, Code of Virginia

A1. Amounts for the Financial Oversight for Enterprise Applications represent an internal service fund derived from charges to agencies for the ongoing operating costs of the Commonwealth’s enterprise applications.  The estimated cost for this internal service fund is $490,947 in FY 2012.  The State Comptroller shall establish a fund entitled the Enterprise Applications Internal Service Fund.  All users of the Commonwealth’s enterprise applications shall be assessed a surcharge based on licenses, transactions, or other meaningful identifier, as determined by the Secretary of Finance and the owner of the enterprise application, which shall be deposited in the fund. Additionally, the State Comptroller shall recover the cost of services provided for the administration of the fund through interagency transactions as determined by the State Comptroller.

2. By September 1 of each year, the State Comptroller shall submit revised projections of revenues and expenditures for the internal service fund and estimates of any anticipated changes to fee schedules to the Joint Legislative Audit and Review Commission.  Upon approval by the Joint Legislative Audit and Review Commission, the changes can be considered for inclusion in the executive budget submitted to the General Assembly pursuant to § 2.2-1508, Code of Virginia.  In emergency circumstances, deviations from this schedule may be approved by the Joint Legislative Audit and Review Commission to prevent interruption of enterprise applications services.

3. In the event that expenses for the ongoing operations and maintenance of the enterprise applications become due before costs have been fully recovered in the department’s internal service fund, a treasury loan shall be provided to the department to finance these costs.  This treasury loan shall be repaid from the proceeds collected in the fund.