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2003 SESSION

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036803648
HOUSE BILL NO. 2141 Offered January 8, 2003 Prefiled January 8, 2003 A BILL to amend and reenact § 2.2-126 of the Code of Virginia, relating to the Governor; disposition of official correspondence and other records. ---------- Patron-- Brink ---------- Referred to Committee on General Laws ----------

Be it enacted by the General Assembly of Virginia:

1. That § 2.2-126 of the Code of Virginia is amended and reenacted as follows:

§ 2.2-126. Disposition of official correspondence.

A. Before the end of his term of office, the Governor shall have delivered to The Library of Virginia for safekeeping all correspondence and other records of his office during his term. This section shall not apply to correspondence or other records of a strictly personal or private nature, or active files necessary for the transaction of business by the Office of the Governor, the decision thereon to be made by the Governor after consultation with the Librarian of Virginia. Records delivered to The Library of Virginia shall be made accessible to the public, once cataloging has been completed.

B. The Librarian of Virginia shall cause to be delivered to the Governor, on or before April 1 of the first year of each new gubernatorial administration, the applicable records retention and disposal schedules for such records developed in accordance with the Virginia Public Records Act (§ 42.1-76 et seq.)

C. Should any subsequent Governor need such records for the transaction of business of the Office of the Governor, the records may be reviewed at the Library and copied, if necessary, but the Governor and his staff shall ensure that the original records are preserved intact and remain in The Library of Virginia.